Information Governance Coordinator - New York, NY
3 days ago
Job description
The Information Governance Coordinator supports the firm's transactional practices and Information Governance program by assisting with document organization, closing set preparation, and data governance activities across the firm.
This role is designed for candidates with early professional experience in a law firm or professional services environment. The position focuses heavily on supporting internal and external closing sets for transactional matters, while also contributing to core records management and information governance initiatives.
The role works closely with attorneys, legal staff, and Information Governance team members to ensure that documents are properly named, formatted, organized, stored, and governed in accordance with firm standards.
Essential Job Duties & Responsibilities
Transactional and Closing Set Support
Support internal and external closing set requests from transactional practice groups including mergers and acquisitions, banking and credit, fund finance, and real estate.
Organize and prepare documents for closing sets, ensuring proper naming conventions, version control, and placement within the document management system.
Conform document titles and ensure consistency between document names, closing tables, and saved file locations.
Apply and verify document properties and metadata within the document management system, including iManage.
Create, format, and maintain internal closing tables using Microsoft Word.
Information Governance and Records Management Support
Assist with records and information management processes for client matter files, both electronic and physical as applicable.
Assist with litigation hold processes by supporting identification and preservation.
Support document destruction requests in accordance with firm retention policies and procedures.
Help identify locations of unstructured data across firm repositories and assist with organizing, migrating, or preparing data for disposition.
Respond to internal requests related to records, document access, and information governance procedures.
Participate in special projects and initiatives as assigned by Information Governance leadership.
Education
Preferred
Bachelor's degree or equivalent combination of education and experience.
Skills and Experience
One or more years of experience in a law firm, professional services firm, or similar environment preferred.
Experience or exposure to information governance, records management, document management, or legal support functions.
Working knowledge of Microsoft Word, including document formatting, tables, and styles.
Familiarity with document management systems such as iManage preferred.
Strong attention to detail and ability to manage multiple tasks in a deadline driven environment.
Ability to follow written and verbal instructions and exercise sound judgment.
Strong organizational and communication skills.
Comfortable working with structured and unstructured information.
Salary Information
NY Only: The estimated base salary range for this position is $70,000 to $80,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Simpson Thacher will not sponsor applicants for work visas for this position.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
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