Assistant Manager of Accounts Payable - New York - Crowell & Moring LLP

    Crowell & Moring LLP
    Crowell & Moring LLP New York

    17 hours ago

    Full time
    Description

    Job Description

    Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

    Job Summary

    The Assistant Manager of Accounts Payable (AP) assists functional leadership with managing all aspects of global Accounts Payable. The Assistant Manager's core responsibilities are to ensure efficient, timely and accurate processing of invoices and expense reimbursements, provide best in class support to attorneys and staff across the firm, supervise and support junior team members and maintain a rigorous focus on internal controls and compliance. The Assistant Manager will contribute to building a cross-functional and resilient team.

    Job Responsibilities

  • Oversee invoice and expense processing and payment
  • Oversee requests and queries to AP and ensure timely resolution
  • Ensure compliance with firm policy and procedures
  • Identify opportunities for process improvement, plan and execute process improvement initiatives
  • Manage 1099 and sales & use tax reporting
  • Setup vendors and proactively maintain the vendor database
  • Ensure AP team is addressing daily bank reconciliation open items
  • Provide training and guidance for AP staff including daily direct supervision and longer-term growth and development of the team
  • Maintain and create detailed procedures of AP tasks
  • Support hiring, onboarding, performance feedback, and workload management for AP staff in partnership with functional leadership
  • Participate as a team member on special projects and perform ad hoc analysis
  • Proactively review and address aged AP, pending approvals, open bank reconciliation items, outstanding checks, and items on hold.

    • Qualifications

    Requirements:

    Knowledge, Skills and Abilities

  • Demonstrated ability to organize and prioritize work for a team with a focus on meeting daily requirements and deadlines, all with a high sense of urgency and accuracy.
  • Demonstrated knowledge of basic accounting principles and the ability to track, organize, analyze and report financial data in a clear manner. 
  • Enthusiastic, results-oriented, can-do approach to manage volume, complexity, and unexpected challenges.
  • Demonstrated ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff and vendors.
  • Ability to represent the firm with honesty, integrity, and professionalism.
  • Strong working knowledge of Microsoft Excel, including the use of functions and pivot tables.
  • Experience in and knowledge of sophisticated accounting software, 3E and Emburse Chrome River is a plus.

    • Education

    The position requires a Bachelor's Degree in Business, Accounting or Finance. Equivalent training and experience may substitute for education.

    Experience

    The position requires a minimum of three (3) years of supervisory accounts payable experience using enterprise level accounts payable software in a large, blue chip corporate environment or professional services firm.

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