Procurement Specialist - New York, United States - State University of New York Downstate Health Sciences University

Description

The SUNY Research Foundation (RF) is the largest comprehensive university-connected research foundation in the country. It provides essential administrative services that enable State University of New York (SUNY) faculty to focus their efforts on educating students and performing life-changing research across a wide range of disciplines. The Procurement Specialist reports to the Assistant Director of Accounts Payable & Procurement at the Downstate Health Sciences University campus to ensure all purchasing promotes RFSUNY's mission, vision, and values.

Responsibilities

• Maintain compliance with policies and procedures of RFSUNY, funding agencies, and regulatory agencies;
• Provide support to researchers and their support teams;
• Act as an intermediary between supplier/vendor and the researcher;
• Execute purchasing responsibilities (requisitions andpurchase orders) in a timely, efficient, cost-effective manner, following institutional/federal/state/city and sponsor policies;
• Work closely with sales representatives to utilize and implement any automated or semi-automated procurement processes;
• Utilize existing RF and State contracts when available and/or establish newcontracts with preferential pricing proposals;
• Utilization of alternative supplier/commodity as circumstances dictate through comparative searching methods;
• Identify best prices for all goods/services;
• Research and resolve all purchasing concerns, needs, and discrepancies;
• Create/maintain and update the supplier file;
• Reconcile corporate purchasing card statements;
• Analyze purchasing monitoring reports and take corrective actionas needed;
• Respond to Internal Revenue Services (IRS) Notices;
• Ensure the bidding process is complete when applicable, including a sufficient number of quotes, the Request for Quotations (RFQ), and the request for Proposals (RFP) are in place.
• Work with the Assistant Director and Executive Director on special assignments;
• Assist in the training of campus researchers and staff.

Required Qualifications

Bachelor's degree or equivalent in education and experience; Demonstrated knowledge of Procurement policies; Strong math, analytical, organizational and communication skills; Detail oriented team player possessing negotiation skills and the ability to work independently; Strong interpersonal skills; ability to interact/work with a diverse number of people. The use of Microsoft Suite, Teams/Zoom, and Adobe.

Preferred Qualifications

Certified Purchasing Professional (CPP) Certification; Demonstrated knowledge of Accounts Payableand Supply Chain processes; Implementation of automated systems and training stakeholders; Experience procuring goods/services for an Academic Medical Center / College or Institution of Higher Education. Knowledge of Oracle and e-Procurement Systems and use of SharePoint.