- Process and review invoices, ensuring accurate coding, proof of purchase, and proper approval routing
- Enter invoices into the AP system and verify the accuracy of supporting documentation
- Process, code, and obtain approvals for employee expense reports
- Communicate with vendors, resolve inquiries, and address discrepancies
- Reconcile vendor statements and research/resolution of outstanding items
- Assist with month-end and year-end close processes
- Review and verify expense reports; reconcile expense activity with account balances
- Facilitate vendor payments, including verifying federal ID numbers and resolving PO discrepancies
- Ensure proper crediting of vendor accounts, identify discount opportunities, and issue amendments or stop-payment orders when needed
- Support accounting records by reconciling monthly statements and transactions
- Record and verify petty cash activity
- Calculate and report sales tax based on paid invoices
- Perform additional related duties as assigned
- High school diploma required; Associate or Bachelors degree in Business or Accounting preferred
- Minimum of 3 years of full-cycle Accounts Payable experience
- Experience with Viewpoint (Vista Construction Accounting Software) preferred
- Experience coding invoices, expense reports, and check requests using correct GL codes
- Proficiency in Microsoft Excel and strong overall Microsoft Office skills
- Strong organizational skills and attention to detail
- Ability to maintain confidentiality and accuracy in all records
- Reliable, trustworthy, and able to work independently
- Understanding of state sales tax requirements
- Ability to learn new accounting software systems
- Strong accuracy, problem-solving, and follow-up skills
- Excellent communication skills (written and verbal)
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AP Specialist - Deer Park - Professional Alternatives
Description
Job ID#: 35652
Job Title: Accounts Payable Specialist
Department: Accounting
Location: Deer Park, TX
Schedule: Full-Time
Position Summary
A growing organization in Deer Park, TX is seeking an experienced Accounts Payable Specialist with 35+ years of full-cycle AP experience. The ideal candidate will have a background supporting medium-sized companies and be comfortable handling high-volume invoice processing, vendor communication, and month-end tasks. Experience with Viewpoint (Vista Construction Accounting Software) is highly preferred. This position is full-time and offers a competitive benefits package.
Essential Responsibilities
Required Qualifications
Required Skills
Software
Microsoft Office (Outlook, Word, Excel), Accounting software, Viewpoint, SharePoint
Working Conditions
Office-based role in a professional environment
Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent.
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Accounts Payable Specialist
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Accounts Payable Specialist
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Accounts Receivable Specialist
Only for registered members Deer Park, NY
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Only for registered members Deer Park
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Only for registered members Deer Park
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Accounts Receivable Specialist
Only for registered members Deer Park
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Accounts Payable Specialist
Only for registered members Deer Park
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Only for registered members Deer Park
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Only for registered members Long Island, NY
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Day Habilitation Specialist
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Accounts Receivable Specialist
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