Deputy CFO - Flint, United States - MTA, Inc.

Description

MASS TRANSPORTATION AUTHORITY

JOB DESCRIPTION

POSITION: DEPUTY CHIEF FINANCIAL OFFICER

The Deputy Chief Financial Officer (Deputy CFO) reports directly to the Chief Financial Officer (CFO), and assists with coordination, planning, directing, delegating, administering, and coordinating the financial affairs of the organization; to ensure the organization meets its financial goals and objectives; in accordance with generally accepted accounting principles and other regulatory requirements. Ensure continuous total quality management and appropriately assign work activities to meet all company cost, quality, and contractual requirements.

PRINCIPAL RESPONSIBILITIES:

IN COLLABORATION WITH; REPORTING DIRECTLY TO THE CFO:

• Works to develop and implement short and long-term finance strategies to align with the organization's Annual Plan and Programs; as well as, develop and monitor the annual budget for the agency.
• Directs the organization's financial planning and accounting practices, as well as its relationship with stakeholders, and the financial community. Creates financial information as needed/directed.
• Manages grant information for all local, federal, other resources, and carry-over funds; assures information is compliant with grant requirements and contracts entered into by the organization. Acts as advisor from the financial perspective on any contracts into which the organization may enter.
• Determines the accuracy of fiscal information contained in all grant applications
• Directs and monitors work performance of all assigned staff and monitors workflow. Directs staff and schedule workflow
• Prepares and maintains the Authority's budget through oversight of departmental spending and analyses of the organization's financial position.
• Provides necessary financial and economic analysis to aid the organization's decision making; including, but not limited to, long-range revenue and expense projections, cost benefit analysis, ROI, etc.
• Accomplishes goals by communicating job expectations and goals; plans, monitors, and appraises job results; coaches, counsels, and disciplines employees; conducts performance management; initiates, coordinates, and enforces organizational procedures and processes.
• Assesses, prepares, prioritizes, and appropriately administers Accounts Receivable and Accounts Payable.
• Maintains organization's financial records through the development of internal controls to ensure accuracy and compliance with established fiscal policies, applicable laws and regulations and accounting requirements.
• Maintains banking relationships and serves as the primary liaison with financial institutions, IRS, State of Michigan, and County government agencies.
• Deals with insurance related issues, including preparation of annual State of Michigan application for self-insurance.
• Compiles and analyzes financial information to prepare entries to account such as general ledger accounts, fixed asset accounts, and grant accounts; document business
• Analyzes financial information detailing assets, liabilities and capital and prepares balance sheet, profit and loss statements, and other reports to summarize and interpret current and projected company financial position for other managers.
• Audits contracts and vouchers; and prepares reports to substantiate individual transactions prior to settlement.
• Installs, modifies documents, and coordinates implementation of accounting systems and accounting control procedures.
• Makes recommendations regarding the accounting of reserves, assets, and
• Collects appropriate data and oversees preparation of federal, state, and local reports and tax
• Maintains all accounting records on an accurate and current basis and in accordance with generally accepted accounting principles and procedures.
• Directs staff input into an annual expense budget document which will establish monthly
• Analyzes staff expense budget inputs and provide recommendations to CFO to meet annual organizational goals and publish the approved annual Organization Expense
• Develops and executes an annual Revenue Budget for the
• Monitors and maintains effective cash flow to facilitate timely payments of all organization liabilities.
• Issues requests for payments against Federal and State approved
• Responsible for financial oversight of major organization construction/property
• Processes essential documents to draw local millage
• Develops and organizes materials for Authority Board with Authority Finance
• Administers internal Authority Audit Program, which reviews current staff operations for compliance with operating procedures.
• Monitors financial progress of each grant, keeping State and Federal funding agencies informed through reports, such as Quarterly Progress Reports.
• Prepares monthly budget variance reports and Revenue Expense Report. Completes financial data and submits NTD report in a timely manner.
• Administers and communicates organization's financial policies and standard operating procedures to the staff and employees.
• Performs special projects as assigned and all job duties within the scope and direction of organization policies, procedures, and contractual agreements.
• Prepares annual budget working with key staff in all areas of the
• Promotes and builds good working relationships with staff of the Embraces mission. Works with team; assists whenever and wherever needed/required.
• Prepare quarterly Operating Assistance Reports.
• Maintain Fixed Assets, and related depreciation schedules.
• Assist with annual audit work, including preparation of SEFA schedule, fulfilling auditor requests,
• Assist Planning Department in preparation of National Transit Database report.
• Perform other duties, as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Master's degree in Accounting, Finance, or Business Administration
• At leastfive (5) years of experience in accounting/financial management, to include management of related staff. Transit industry experience not required, but would be a plus

COMPETENCIES:

To perform the job successfully, an individual should demonstrate and/or possess the following competencies:

• Strong financial management and operating
• Exceptional leadership skills,ability to direct, plan, coordinate, lead, and motivate
• Excellent attention to
• Strong, direct, and forceful communication
• Decisive and forthright in decision
• Strong performance management
• Strong problem-solving
• Ability to comprehend, analyze, research, and interpret complicated
• Excellent organizational
• Ability to speak and write clearly and
• Strong ability to problem solve and manage
• Ability to work with a diverse group of
• Personal effectiveness, credibility, and ethical
• Strong knowledge of budgets and capital
• Results oriented and goal
• Dependable and self-
• Strong knowledge of Federal and State
• Strong interpersonal
• Ability to learn and
• High-energy and ability to work effectively under
• Excellent project management
• Flexible and
• Ability to work as a
• Ability to maintain

LANGUAGE SKILLS:

Ability to comprehend, read, and write complex instructions, correspondence, and memos. Ability to effectively present information in one-on-one and small group situations to leadership, Board of Directors, community members, visitors, and other employees of the organization.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts, such as discounts, interest, ratios, variances and percentages.

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed written or oral instructions. High-level ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of financial instructions in transit diagram form and deal with several abstract and concrete variables.

COMPUTER SKILLS:

To perform this job successfully, an individual should have proficient knowledge of computer usage, including emails, Microsoft suite products, Internet search, data collection, and other financial database and spreadsheet programs. Advanced Excel knowledge is essential to performing this role.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and/or use repetitive motions. The employee is occasionally required to walk, stand, climb, balance, pull, push, and/or reach. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is that of a typical office. The noise level is usually low.

$110,134-$140,808 dependent upon experience, education and qualifications.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The Employer is an Equal Opportunity Employer