Administrative Assistant - Portland, United States - Commonwealth

Description

We are an established Association Management Company that manages over 60 condominium and homeowners' associations throughout the Portland Metro area and beyond.

As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association Management team.


POSITION:
Administrative Assistant


LOCATION:
Portland, Oregon


CLASS:
Salary, Non-Exempt


SHIFT:
Days – 8:00 AM – 5:00 PM (lunch break between 12:00 and 1:00) Monday through Friday


Comprehensive Benefits package that includes:
Competitive hourly/salary rate
Medical/dental/vision/life insurance
Flexible spending accounts – Cafeteria 125 Plan
Long Term Disability
Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired
Accrued personal days – 20 days per year
401k with a company match

Minimum Job Requirements:
Two (2) years administrative, secretarial or clerical experience
Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
Regular and on-time attendance
Excellent verbal and written communication skills
Excellent organizational skills
Professional demeanor and appearance
Internet literate
Ability to learn processes and procedures quickly
Capable of working in a fluid environment with a can-do attitude

Essential Duties and Responsibilities include the following:
Complete and stay on top of all tasks delegated by regional managers and supervisor
Manage the entire abandonment process from start to finish for properties in your portfolio
Process rent increases annually
Mail resident bills monthly
Be able to process rent payments received at the corporate office
Train and be a resource for community managers
Maintain constant correspondence between regional managers and community managers
Cover the front desk when the receptionist is absent – includes processing and tracking applications
Process notices including 30 day, 72 hour, etc.
File FED's and pull DMV records
Complete community newsletters and miscellaneous fliers
Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
Complete assigned tasks on community onboarding and offboarding checklists· Complete assigned tasks on employee onboarding and offboarding checklists
Maintain website by keeping information current
Create and update procedures
Update certain registrations for communities

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience

A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.

Compensation details:
22-24 Hourly Wage

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