Contract Coordinator - Salem, United States - State of Oregon

Description

Initial Posting Date:
04/22/2024


Application Deadline:
04/30/2024


Agency:
Department of Transportation


Salary Range:
$5,483 - $8,416


Position Type:
Employee


Position Title:
Contract Coordinator - Personal Services Contract (PSK) - Agreements


Job Description:
Procurement & Contract Specialist - Contract Coordinator - Personal Services Contract (PSK) - Agreements

Oregon Department of Transportation

Support Services Division - Procurement Office

Salem


The role:
Join our team in Salem and put your attention to detail skills to work by developing, reviewing and processing agreements for professional services, goods and other contracts Apply today

Hybrid remote work options are available with manager approval In office work at the Salem office is required at least one day per month but could be more frequent due to business needs.

To be considered for this position, you must reside within (or be willing to relocate to) the state of Oregon.

Our first application screening is scheduled for 8:00 a.m. on Tuesday, April 30, 2024. We encourage interested applicants not to delay in applying.

We encourage people from all backgrounds to apply for our positions.

We hope you'll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.


A day in the life:

• Coordinate all phases of the contractor selection process in accordance with rules, regulations and policies.
• Develop, negotiate, execute and administer complex and high risk legally binding contracts for goods, trade services, public works, architectural and engineering (A&E) and other services.
• Analyze procurement requests to determine if sufficient information is included to develop an invitation to bid or request for proposal.
• Develop strategies to minimize potential risks.
• Work closely with funded projects, other agencies and local jurisdictions.
• Modify contract terms and conditions, funding arrangements or policy interpretation.
• Recommend and apply the appropriate method of solicitation.
• Serve on or assist evaluation and negotiation committees in obtaining consensus on the selection of contractors.
• Draft and process contract documents and review contracts for impending expiration.
• Input daily updates to the purchasing & contract management system (PCMS) to accurately track contracting activity.
• Requires traveling to attend meetings and trainings.
• To request a copy of the position description, which includes all duties and working conditions, please email

What's in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Competitive benefits packages which can be estimated using our compensation calculator.
• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review the Classification and Compensation page for more details.
• Public Service Loan Forgiveness opportunity
• A positive, helpful work environment and team of knowledgeable and experienced associates.
• Opportunity to work with many industries and a variety of work initiatives.

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Minimum qualifications:

Five years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor's degree and two years of professional-level procurement and contract experience related to the position.

OR

Any combination of experience and education equivalent to five years of procurement and contract experience related to the position.


Special qualifications:
Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.


What we'd like to see:

If you have these attributes, let us know in your application materials (see "Attach a cover letter" section below) It's how we will choose whom to move forward You do not need to have all these qualities to be eligible for this position.

We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

• Experience for the public or private sector, in creating or responding to requests for proposals and invitations to bid.
• Experience administering, developing, evaluating and negotiating public or private service contracts or agreements.
• Experience evaluating risks and issues associated with contracts or the contracting process.
• Analytical and technical writing experience and the ability to research, analyze and synthesize data and information into concise, easily understood written documents.

How to apply:

• Complete the following required steps:
• Fill out the application or attach a resume. Please contact the recruiter under the 'Need help?' section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
• Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the "what we'd like to see" section above.
• Your cover letter must be limited to no more than two (2) pages.
• Please address your cover letter to Jonathan Miller, Procurement Operations Manager.
• Generic cover letters that do not address the qualities that you have under the "what we'd like to see" section may receive lower scores than those that addressed the desired qualities.
• You must upload your cover letter in the 'Resume/Cover Letter' section of the application.
• Complete questionnaire. Answer the checkbox-style questions before submitting your application.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
• If you are a veteran, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call or email

Additional information:

• This recruitment will remain open until filled. Our first application screening is scheduled for 8:00 a.m. on Tuesday, 04/30/2024, but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.
• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer.

We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.

Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact EEO-ODOT).

This information can be made available in an alternative format by contacting ODOT Recruitment at Oregon Relay Service can be reached by calling 7-1-1.

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