Receptionist - Brea, United States - OurStaff, LLC

Description

RECEPTIONIST
(2-3 months)
Brea, CA
M-F: 8am-5pm
POSITION PURPOSE
The Receptionist is responsible for answering phones, greeting guests and providing various administrative support for the office.

ESSENTIAL FUNCTIONS

• Average percent of time
  
• 40% Answering phones
  
• 20% Scanning of invoices and indexing them
  
• 5% Cash receipts - collecting checks and logs it in
  
• 10% Opening and distributing mail
  
• 10% Distribution of job related AP, progress releases, etc
  
• Job related invoices, progress releases, etc. are to be organized and distributed by project and division # to respective Project Accountant – Current list will be provided
  
• Preliminary Notices distributed to contract admin
  
• 5% Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up
  
• 10% Monthly/Occasional Administrative Responsibilities
  
• Maintain the First Aid Supplies Cabinet
  
• Handles vending machines
  
• Orders supplies for the kitchen
  
• Other administrative responsibilities as needed – Back up for AP entry
  
• Schedule building maintenance as instructed by Accounting Manager
  

KNOWLEDGE, SKILLS & EXPERIENCE
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

• Minimum of 2 years in a receptionist or administrative role
  
• Background in construction experience is preferred
  
• Ability to multitask, juggle multiple priorities, and prioritize responsibilities
  
• Ability to work under pressure in meeting specific responsibilities
  
• Must have excellent organizational skills
  
• Must have excellent communication and written skills
  
• Ability to interact with a variety of individuals at all levels
  
• Must have a pleasant and positive demeanor
  
• Must have moderate computer skills in Excel, Word and Outlook applications
  
• Ability adapt to changes of the company's needs
  
• Ability to follow up and follow through on tasks and projects
  

COMPETENCIES

• Effective communication

• Critical thinking

• Time management/multitasking

• Detail oriented

• Service oriented

• Analytical thinking

• Punctual

EDUCATION

• High school diploma.

• Some college education a plus.

PHYSICAL REQUIREMENTS

• Most time spent in an indoor office environment
  
• Sitting at a desk for prolonged periods of time
  
• Occasional lifting of files and boxes up to 20 lbs
  
• Pushing/pulling of file cabinets
  
• Extended visual use of a computer screen
  
• Frequent typing