Executive Administrative Assistant - Vancouver, United States - Paradigm Information Services, Inc.

Description

Paradigm is searching for an Executive Administrative Assistant to provide tactical and strategic administrative support tasks for upper executive level employees for our client in Vancouver, WA. This person will use their ability as a skilled specialist to complete assignments/tasks in innovative and effective ways. We are looking for an experienced self-starter, having strong people skills, and expert knowledge of general/technical aspects of administrative support for a global organization. This role will work on assignments that are highly complex in nature where a strong degree of independent judgment and initiative is required to resolve problems. The role collaborates with other administrative support colleagues while being able to work independently on unique situations.

Type: 12-Month Contract
Location: Vancouver, WA (Hybrid, 2-3 days per week on-site)
Benefits: Medical, dental, vision, life, 401K, PTO, and sick days

Responsibilities of the Executive Assistant:

• Administrative support for executive senior staff and team
  
• Support complex calendar, international travel, and expense management
  
• Coordinate large meetings - logistics, catering, etc., to ensure efficiency and success
  
• Manage procurement/purchasing in compliance with company standards
  
• Seamlessly work across executive administrative assistant community
  
• Work independently with confidence
  
• Work to anticipate the needs of senior staff
  
• Leverage strong experience and judgment to know when to reach out for help/approvals
  
• Maintain key records maintenance, compiling data for reports, and administrative tasks associated with the budget process
  
• Scheduling executive appointments and meetings
  
• Calendar maintenance for upper executive level employees
  
• Answering/screening/routing email and calls for upper level executives
  
• Preparing expense reports
  
• Preparing/editing executive presentations
  
• Making travel arrangements
  

Requirements

Our experience, skills, and wish-list include:

• High school education or equivalent; college level education is highly preferred.
  
• Minimum of 5+ years general administrative experience, demonstrated by progressive achievement of advanced responsibilities
  
• Experience supporting upper executive level staff and complex teams in a global technology environment is preferred.
  
• Agility to understand and handle multiple issues/project requirements, shift priorities, complete assignments/tasks, raise issues, and operate with tact, discretion, and diplomacy.
  
• Advanced skills with office productivity software such as Microsoft Office Suite, Sharepoint, Zoom, Teams, etc.
  

Benefits

Paradigm offers a competitive benefits package that includes medical, dental, vision, life, 401K, PTO, and sick days.

About Us, Paradigm

Want to love Mondays? Its possible when you love what you do. Paradigm is a staffing solutions firm dedicated to finding the perfect job for candidates. Were connected with some of the most innovative tech companies around, giving our employees that competitive edge needed in todays job market.

Paradigm Information Services does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.