Administrative Assistant - Keene
19 hours ago
Job description
Administrative Assistant – Job DescriptionKeene & Peterborough, NH | In-Person
$20–$22/hour
Are you an organized, proactive Administrative Assistant who thrives on keeping teams connected, operations running smoothly, and details handled with care? At Spoonwood Dental Partners, our administrative team plays a vital role in supporting both our Keene and Peterborough practices—and we're looking for someone who enjoys being the behind-the-scenes glue that helps great care happen every day.
This is a hands-on, in-person role ideal for someone who enjoys variety, collaboration, and making a meaningful impact across multiple teams.
A Role That Truly Matters
You'll work closely with Practice Managers and leadership, supporting daily operations and helping both locations run efficiently and consistently.
Variety & Ownership
No two days are the same. From coordinating meetings and managing supplies to supporting onboarding and internal communications, this role offers meaningful variety and autonomy.
Collaborative, Supportive Culture
You'll be part of a close-knit, respectful team that values organization, follow-through, and teamwork—without the chaos of a corporate environment.
We're proud to be deeply rooted in our communities, supporting team culture, patient experience, and local initiatives.
What You'll Be Doing
Administrative & Team Support
Partner with Practice Managers to support office operations across both Keene and Peterborough locations
Schedule and coordinate departmental, quarterly, and doctor lunch meetings
Manage Practice Manager calendars and assist with internal and external meeting coordination
Organize vendor lunch-and-learn sessions following PM approval
Manage marketing-related requests and assist with website updates
Coordinate new hire photos and maintain up-to-date staff listings
Office & Operations Management
Order and manage office supplies, cleaning supplies, uniforms, and other items (primarily via Amazon)
Coordinate Gem graphics orders and clinical supply needs
Handle delegated office errands (bank deposits, post office, certified mail, etc.)
Coordinate team birthday cards and monthly birthday treats
Patient & General Support
Assist with standard patient inquiries using a friendly, service-oriented approach
Support scanning, faxing, email management, and general office communication needs
Logistics & Miscellaneous
Assist with onboarding and offboarding processes
Pick up meals for meetings and support in-office events
Prepare reports and administrative documentation as requested
Schedule & Location
In-person role supporting both Keene and Peterborough locations
Frequent travel between offices required (mileage reimbursed when applicable)
Qualifications & Requirements
Reliable personal vehicle for regular travel between Keene and Peterborough
Strong organizational skills with the ability to multitask and prioritize effectively
Comfortable working in a fast-paced, team-oriented environment
Proficiency with office software and technology (email, scheduling tools, office suites)
Excellent communication and follow-through
Physical Requirements
Ability to stand, walk, and sit for extended periods
Ability to lift and carry office supplies up to 25 pounds
Ability to perform repetitive tasks such as data entry, filing, and office equipment use
About Spoonwood Dental Partners
We're more than a dental practice; we're a people-first, community-rooted organization that values collaboration, organization, and professionalism. Our administrative team plays a critical role in supporting our clinicians and ensuring our practices run smoothly every day.
Equal Opportunity Employer:
Spoonwood Dental Partners is an equal opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.
Location:
60 Hancock Rd., Peterborough, NH 03458
650 Court Street, Suite 4, 5, & 7, Keene, NH 03431
How to Apply:
Visit
Join Our Team | Spoonwood Dental Partners
Equal Opportunity Employer:
Spoonwood Dental Partners is an equal opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.
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