communications project manager - Seattle - University of Washington

University of Washington Seattle

6 days ago

Description

Job Title: Communications Specialist

Department: UW Medicine Strategic Marketing and Communications

About the Role

We are seeking a skilled Communications Specialist to join our team at UW Medicine. The successful candidate will have experience in creating a variety of content, ensuring quality and accuracy, and managing multiple aspects of communications.

The Communications Specialist will be responsible for managing communications and communications projects for the UW Medicine Strategic Communications team. This includes developing and executing strategies, leading communications planning efforts, and integrating work among various communication professionals.

Duties and Responsibilities

Communications Project Management (35%):
- Flexibly deployed across various projects.
- Executes communications projects in a timely and effective manner.
- Develops and executes strategies and leads communications planning efforts for assigned projects/programs.
- Integrates and leads work among various communication professionals to ensure strategies and plans are implemented effectively.
- Ensures project alignment with overall communications strategy.
- Oversees and provides guidance to project resources for assigned projects.
- Advises operational leaders or partners on communication best practices, channels, tactics, etc.
- Drives project communications deliverables to completion.
Content Development (30%):
- Develops content as needed, including intranet posts, copy for email announcements, articles for employee platforms, talking points, signage, FAQs, and other collateral.
- Supports requests to edit and send email messages to the workforce.
Strategic Communications Support (35%):
- Support the strategic communications team by organizing work efforts for internal communications, media relations, hospital communications, communications planning and social media teams (including developing work schedules, tracking analytics, submitting requests etc.).
- Maintains Teams, SharePoint, Wrike, and Marketo organizational structure and documentation, including templates, files, standard operating procedures, etc.
- Supports organization-wide and strategic communications distribution lists. Gather requirements for, identify source information, coordinate with partners and update distribution lists. Train others and manage approvals for distribution lists. Develop and manage documentation related to distribution lists.
- Cordinates and schedules meetings, drafts action items, assigns and routes, with appropriate follow-ups to ensure on-time deliverables and forward progression of projects.

Requirements

Bachelor's degree in communications or related field.
Four years of successful communications and writing experience with three of those years focusing on communications planning and communications strategy development and execution.
Possesses a fluent understanding of, experience in and commitment to diversity, equity and inclusion.
Demonstrated and outstanding organizational, time management and project management skills.
An authentically and consistently good listener.
Exceptional skills in relationship building and collaboration.
Knowledge and understanding of communication best practices.
Experience working across and delivering content for internal and external communication platforms.
Experience with organizing projects across multiple platforms and tools, such as standardizing naming conventions, streamlining processes and workflows, establishing and socializing SOPs, and more.

Desired Qualifications

Prior experience working in a large, complex organization.
Prior work in an academic or health system setting.
Proficient in posting to web platforms.
Familiarity with the AP style, SharePoint and Marketo.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

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