- Process vendor invoices timely and accurately, ensuring all required approvals are obtained in accordance with company policy
- Maintaining documents and records in accordance with company policy
- Provide timely responses to both internal colleagues and external vendors
- Interact with employees, vendors, and other stakeholders as needed
- Leverage Netsuite, Coupa, Microsoft Excel and other systems to improve the efficiency and effectiveness of the AP process
- Perform vendor statement and monthly credit card reconciliations
- Triage the Accounts Payable email box by assigning the emails to the appropriate person
- Ad Hoc projects related to administrative and accounting tasks as necessary
- 3+ years of relevant experience
- Meticulous attention to detail, independent problem-solving skills
- Must have excellent communication skills and customer service skills
- Experience working in a close team environment
- Must be self-starter and action driven
- Ability to exercise flexibility in changing direction and methods to thrive in a fast-paced environment and be comfortable with evolving processes and policies
- Experience with Netsuite, Coupa, strongly preferred
- Full understanding of Accounts Payable processes
- Familiarity working in a dynamic environment with competing priorities
- Comfortable working with other team members of varying backgrounds and levels
- Curious mindset and ability to ask probing questions
- Administrative = $64,000 - $92,000
- Resources to collaboratively develop breakthrough biological imaging systems that push the boundaries of what we can see and measure
- An environment where nothing is considered impossible, where bold and creative thinking are the norm, and where a collaborative culture allows teams of people from multiple disciplines to accomplish more than any single person can achieve alone
- Access to collaborators and resources at partner organizations in the CZ Biohub Network and beyond
- Competitive compensation and benefits commensurate with experience
Accounts Payable Coordinator - Redwood City, United States - Chan Zuckerberg Imaging Institute
Description
To develop a dynamic, integrated view of biological systems in health and disease, the Chan Zuckerberg Institute for Advanced Biological Imaging (CZ Imaging Institute) aims to push forward the development and application of new imaging technologies over the next 10 to 15 years. CZ Imaging Institute researchers will collaboratively develop breakthrough biological imaging systems centered around grand challenges that push the boundaries of what we can see and measure to obtain deep insights into the architecture of complex biological systems at the molecular level.
As an extension of the Chan Zuckerberg Initiative's Imaging program, the CZ Imaging Institute ) will create breakthrough technologies - hardware, software, biological probes, data, and platforms - that will be made available to the scientific community and adopted worldwide through a combination of direct access to the Institute, open sharing of advances, and commercial partnerships.
The Opportunity
The CZII Finance team is responsible for the accuracy and completeness of information across the CZII initiatives and Biohub Network entities. We're building a world class accounting team and strive for excellence in everything we do. The accounting operations team is here to provide accurate foundational information for our accounting reporting team while providing support to the broader organization for all finance related tasks. We achieve these goals through building scalable infrastructure (processes and policies alike), leveraging CZII and Biohubs's current systems, and partnering deeply with cross functional partners.
This onsite Accounts Payable Coordinator will report to the Financial Controller and will be responsible for the day to day vouching of invoices (PO and non PO backed), providing timely and accurate support to inquiries from vendors and colleagues, and assisting with ad hoc projects. The Accounts Payable Coordinator must have meticulous attention to detail and the ability to investigate and troubleshoot invoice discrepancies, as well as professional communication with vendors.
What You'll Do
Essential -
We are an onsite work environment located in Redwood City, CA, enabling a collaborative and supportive culture. This position will be situated in a typical office setting, with some interaction with team members located in low-risk laboratories, shipping and receiving, and reception areas.
Compensation
What We Provide
We offer a robust benefits program that enables the important work employees do everyday. Our benefits include healthcare coverage, life and disability insurance, commuter subsidies, family planning services with fertility care, childcare stipend, 401(k) match, flexible time off and a generous parental leave policy. In addition, we honor our commitment to career development and our value of scholarly excellence through regular onsite opportunities to learn from the world's leading scientists.
The CZ Biohub Network is an equal opportunity employer committed to diversity of thought, ideas and perspectives. We are committed to cultivating an inclusive organization where all employees feel inspired and know their work makes an important contribution. Therefore, we provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law.
Pursuant to the California Fair Chance Act, we will consider for employment qualified applicants with arrest and conviction records.
Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. The CZ Biohub Network does not accept unsolicited headhunter and agency resumes. The CZ Biohub Network will not pay fees to any third-party agency or company that does not have a signed agreement with the CZ Biohub Network.