Administrative Assistant II - Washington - Bering Straits Native Corporation

    Bering Straits Native Corporation
    Bering Straits Native Corporation Washington

    1 day ago

    Description

    About Bering Straits Professional Services Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training and procurement services for U.S.

    The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.

    Government agencies.

    BSPS is certified by the U.S.

    Small Business Administration (SBA) as an 8(a) contractor .

    In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company.

    BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI).


    PRI recognized BSPS for having met the stringent requirements of international standards, ongoing commitment to satisfying stakeholders and a dedication to continual improvement of their management systems.


    Through this certification, BSPS has joined an elite number of organizations worldwide who have achieved certification to this globally recognized ISO 9001 quality standard.


    About this position Administrative Assistant II in Washington DC The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job.

    Other duties may be assigned.

    To perform this job successfully, an individual must be able to satisfactorily perform each essential duty.

    The requirements listed below are representative of the knowledge, skill and/or ability required.

    Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

    Wage/Salary Range:
    $85,000 Applicants will be notified via phone or email within ten (10) business days of submittal.

    Essential Duties & Responsibilities E2 Operations:

    • The contractor shall utilize existing knowledge and best practices to assist the travel team with all obligations and operations taking place within the E2 travel system.
    Tasks in the area include the following: Authorization and Voucher Processing

    • Following all government-wide and State Department specific regulations, review, edit, return and/or process all travel authorizations and vouchers submitted for EAP employees.
    This is inclusive of all amendments that may be necessary to submitted authorizations and vouchers.

    System Monitoring

    • Attend, either in-person or remotely, all State Department and/or government-wide meetings involving updates or changes that impact EAP E2 travel and operations.
    Report all pertinent information back to the travel team, making updates to processes accordingly.

    Account Maintenance

    • Control and maintain all EPA user accounts, ensuring that user lists remain up to date and accurate.
    E2 and Travel Data Reports

    • Run travel reports utilizing both the E2 system and existing/historical information, compiling diverse data sets into various user-friendly formats and displays depending on the audience.
    Travel Team Assessments

    • Analyze and complete in-depth assessments of travel team staffing and operations, identifying areas of strength and weakness, internal and external risk areas, underlying causes of problem areas, and suggested solutions.
    Customer Assessments

    • Analyze and complete in-depth assessments of EAP customer travel operations, identifying customer best practices, areas of weakness, impacts of problem areas on the travel team, mitigation options for travel, and overall solutions to the identified weaknesses.
    Customer Relations

    • The contractor shall serve as the E2 expert for all EAP customers, handling all questions and concerns about system operations, and assisting them in identifying future travel needs.
    Tasks in this area include the following: Customer Assistance Line

    • Meeting with all customer groups on a quarterly basis and identify all anticipated travel for that time period.
    Report the results of these interactions to the PWS travel team.

    Policy

    • The contractor shall utilize knowledge of State Department Travel Policy and operation to assist the Government in efforts to draft travel policy and associated SOPs.
    Tasks in the area include the following: Local Policy

    • Review EAP/EX travel operations, and utilizing knowledge of existing travel policy, draft implemental and supplemental local policy to structure customer, travel team, and E2 roles, responsibilities, and expectations.
    Standard Operating Procedures (SOPs)

    • Review EAP/EX travel operations, and utilizing knowledge of existing travel policy, draft SOPs.
    Customer Training

    • The contractor should create both travel training and educational material, and host training on travel operations.
    Tasks in the area include the following: Quarterly E2 Training

    • Develop training on the E2 system, updating as SOPs, system changes, and best practices emerge, and host training on the material for the customers on a quarterly basis.
    Orientation Training

    • Develop onboarding training on the E2 system inclusive of basics such as system purpose and how to obtain a log on, updating as SOPs, system changes, and best practices emerge, and host training on the material as needed for onboarding employee groups.
    General Travel Training

    • Develop training on all aspects of traveling within the State Department, updating as SOPs, system changes, and best practices emerge.
    These trainings may be inclusive of training on the local policy and SOPs that are created under this contract.

    Host trainings on the material for the customers as the new material arises.

    Educational Materials

    • Create general educational materials, such as brochures, info graphs, and tips and tricks, on State Department Travel.
    Send these materials to the customer base via month travel notes emails.

    Required (Minimum Necessary) Qualifications

    Education Requirements:
    A school diploma or equivalent.

    Level of Experience Requirements:
    at least 1 year of experience directly related to the duties and responsibilities specified.


    Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

    Knowledge, Skills, Abilities, and Other Characteristics

    • Must have a Secret clearance Preferred
    • N/A Supervisory Responsibilities
    • This position will not have supervisory responsibilities.
    You may delete this line if it does not apply to the job.

    DOT Covered/Safety-Sensitive Role Requirements

    • This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.
    You may delete this line if it does not apply to the job.


    Necessary Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role.

    Employees must always maintain a constant state of mental alertness.

    Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.


    Work Environment The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role.

    Employees must always maintain a constant state of situational awareness.

    Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

    Physical Setting:
    Onsite Schedule and Flexibility: Domestic office hours are 8:15 a.m.

    to 5:00 p.m., Monday through Friday, with a non-reimbursable 45-minute lunch.


    However, an alternative work schedule, including but not limited to Telework and Alternate Work Schedule, mutually agreed upon by the COR or GTM and the resource may be implemented.


    Other Pertinent Work Details:
    This task order may require overtime (OT) when work requirements extend beyond 40 hours per week.

    This task order may require travel.

    All travel shall be in accordance with the Federal Travel Regulation.


    Additional Qualifying Factors As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results.


    If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

    xhuatnn


    Shareholder Preference BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

    Bering Straits Native Corporation is an equal opportunity employer.


    All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

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Administrative assistant ii