Event Manager - Severna Park - Event Connections Group

    Event Connections Group
    Event Connections Group Severna Park

    4 days ago

    $45,000 - $80,000 (USD) per year * Arts / Entertainment / Publishing
    Description

    Event Connections Group (ECG) is a high-end boutique events agency located in the Baltimore-Washington metropolitan area, which specializes in aligning their clients to the most appropriate resources for high-touch, results-focused events.  ECG specializes in travel incentive programs, customer events, sales and business meetings and high profile donor events. 

    We are currently seeking an experienced Event Manager with a strong background in planning and executing incentive travel programs and corporate meetings. The ideal candidate will bring a track record of success in delivering exceptional event experiences and managing complex logistics. A Certified Meeting Professional (CMP)designation is preferred.

    At ECG, our culture thrives on collaboration, creativity, and service excellence. We're a team of detail-oriented self-starters who approach each project with enthusiasm and professionalism. We believe in solving problems with a positive attitude, supporting one another, and delivering standout results for our clients.

    What You'll Do:

    • Design, plan, and execute incentive travel and meeting programs from inception to completion
    • Collaborate with internal teams and external vendors to ensure seamless logistics
    • Manage budgets, timelines, and client expectations with precision
    • Innovate and troubleshoot to deliver customized, memorable experiences

    What We're Looking For:

    • Proven experience managing high-level corporate incentive travel programs
    • CMP certification (preferred)
    • Exceptional organizational and communication skills
    • Ability to thrive in a fast-paced, collaborative environment

    If you're passionate about events and love turning ideas into unforgettable experiences, we'd love to hear from you.

    Key Responsibilities:

    Project Management

    Lead multiple client programs managing all event logistics attendees) including:


    •       Budget 


    •       Timeline 


    •       Vendors


    •    Hotel: rooming lists, room blocks, banquet event orders, audio visual requirements, room deliveries, arrival and departure procedures, registration/hospitality setup, onsite activities, pre-con meeting


    •      DMC: ground transportation, offsite activities, décor and entertainment, local staff 


    •      Air Travel: liaise with agency to secure flight manifests booked by agency


    •      Printing and Creative: design, signage, and collateral production


    •      Gifting: room gift/giveaway orders and international shipping


    •       Client-facing video meetings


    •      Develop agenda and meeting recap 


    •      Create concept proposals/outlines 


    •       Draft event specifications document for onsite event management


    •       Post-program: reconcile all vendor bills, and finalize event budget and actual expenditure


    •       Event debrief and analysis

    Attendee Registration

    Collaborate with Registration Manager on the following program related deliverables/services:


    •       Development, deployment and management of event website and registration platform 


    •       Registration and data management to include:

    Hotel room block management & hotel room list management

    Creating emails and communications 

    Oversee management of attendee inquiries & track changes

    Management of attendee extension requests with client, hotel and air partner

    Air block management and air reservation support in liaison with air partner

    Generating Arrival & Departure Manifests 

    Activity registration management: capacities, minimums and maximums

    Provision of list and reports (registration, air, hotel, vendors, etc.)


    •       Onsite registration preparations including print materials, welcome packets, giveaways, seating charts, staff binders and name badges.


    •       Post-Program: Provision all final attendee registration reports, final air manifest, final activity manifests and reconcile associated vendor bills

    Qualifications (computer & communication skills): 

    • Strong proficiency with Google Suite and Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. 
    • Experience with Event Management Software. 
    • Experience with Mobile Event App creation and promotion. 

    Education and/or Experience:

    ·     College degree is required.

    • Minimum 3-5 years' experience in incentive/meeting industry.
    • CMP designation preferred.
    • Agency/Incentive travel program experience required.

    Location:

    ·    In office work at our Severna Park, MD location is preferred however possible for hybrid/remote. 

    Travel Required:

    • Ability and willingness to travel up to 15% of time.
    • International Travel required.
    • During the onsite execution of meetings, early morning and evening hours as well as weekends may be required. During high volume planning periods, longer hours may be required.

    Applicant Notes:

    ·    Along with your complete resume, please send your salary requirements to 

    * This salary range is an estimation made by beBee
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