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Site Administrator - Corona, United States - Cynet Systems
Description
Job Description:
Responsibilities:
Collect, organize, and administrate reports regarding progress.
Support with the creation of progress, site, project, and management presentations.
Attend meetings; take and distribute minutes of meetings and track the progress of the defined actions items.
Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites.
Track site personnel timesheets and working hours.
Maintain a track record with tables and charts of this information and share with required departments in the business.
Keep an updated record of client personnel on site.
Support the Site team with different reporting needs as may be required.
Implement the business processes and engage with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
Maintain records/databases/filing systems/archives, in electronic and hard copy format.
Perform general administrative activities and provides backup support for others in case of sick-ness/absence/workload.
Support/arrange the translation of documents.
Keep an updated record of the delivery situation.
Send and receive parcels.
Administrate living quarters.
Administrate site cars and local transportation.
Administrate Site offices and facilities.
Introduction of personal administration and routines.
Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security.
Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
Coordinate travel arrangements for site personal and visitors together with the home-office Site Recourse Coordinators, Travel Coordinators and Project Construction and Commissioning Candidate-agers.