Manager, Payroll Accounting, - Irvine - The Rinks Foundation

    The Rinks Foundation
    The Rinks Foundation Irvine

    1 day ago

    $110,000 - $130,000 (USD) per year
    Description
    A great experience starts with you
    The Rinks aims to provide a great experience for employees and guests alike Join the team and become part of an industry-leading sports and entertainment organization.
    Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you
    Thanks for your interest in working on our team
    A skate on every foot, a hockey jersey on every back
    Job Title:
    Manager, Payroll Accounting, The Rinks Foundation
    Pay Details:
    The annual base salary range for this position in California is $110,000 to $130,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.
    The Manager, Payroll Accounting is responsible for overseeing and executing payroll operations while leading payroll staff and ensuring accurate payroll accounting across multiple entities and locations. This position plays a key role in the management of the company payroll system, compliance, and internal controls while also performing hands-on payroll processing, reconciliations, reporting, and general ledger activities.
    The position plays a critical leadership role in partnering with Human Resources, Finance, Accounting, Tax, Legal, and Operations to ensure payroll processes are accurate, timely, compliant, and aligned with organizational strategy. This role supports The Rinks Foundation and the Irvine Ice Foundation and resides within the Accounting/Finance function.
    Responsibilities
    Payroll Leadership & Management Responsibilities
    • Lead, direct, and oversee all payroll operations, payroll tax compliance, and systems across multiple entities and locations
    • Manage, mentor, and develop payroll staff, including recruiting, hiring, training, performance management, and disciplinary actions as necessary
    • Establish departmental goals, metrics, and controls to ensure timely, accurate, and compliant payroll processing
    • Serve as subject matter expert (SME) and advisor on payroll administration, wage and hour regulations, and payroll tax matters
    • Partner with HR, Legal, Tax, Finance, and external counsel to interpret company policies and government regulations, mitigating compliance and litigation risk
    • Ensure appropriate internal controls and audit readiness for all payroll processes and outputs
    • Lead payroll-related process improvement initiatives to harmonize, automate, and improve efficiency
    • Implement payroll and timekeeping systems for new or acquired entities
    • Support a service-oriented payroll environment that delivers exceptional internal customer service
    Payroll Operations Responsibilities
    • Oversee and/or process bi-weekly payroll using Workday, ABI Timekeeping, and ADP for multiple entities
    • Review, audit, and reconcile payrolls for accuracy, including differential pay, coaches' compensation, garnishments, tax levies, and manual checks
    • Maintain and update employee payroll records related to job status, rates, deductions, and personal data
    • Manage payroll cases and ticketed issues with third-party vendors (e.g., ADP Smart Compliance)
    • Ensure timely processing and distribution of W-2s, quarterly filings, year-end reporting, and employee notifications
    • Maintain 401(k) deductions, employer match, loans, and timely submission of retirement plan data
    • Maintain compliance with all federal, state, and local wage and hour laws and regulations
    • Respond to payroll-related inquiries from employees, managers, and leadership
    Accounting & Financial Responsibilities
    • Approve and post payroll-related journal entries
    • Ensure timely recording of payroll journals for monthly close and accurate financial reporting
    • Analyze monthly labor costs and provide variance analysis against budget, including headcount and wage changes
    • Monitor employee benefit costs and support forecasting and budgeting efforts
    • Maintain and reconcile payroll-related balance sheet accounts
    • Prepare monthly journal entries, payroll reports, and ad-hoc financial analysis
    • Support internal and external audits, including payroll and labor-related audit requests
    • Enhance and maintain payroll-to-GL integration and reporting efficiencies
    Reporting & Additional Financial Support
    • Generate labor, payroll, and management reports using Workday, ADP, and ABI
    • Perform monthly bank reconciliations and payroll-related cash reconciliations as assigned
    • Provide reporting and analytical support to Accounting, Finance, HR, and Operations leadership
    Qualifications
    • Bachelor's Degree in Accounting, Finance, Business, or equivalent experience
    • Minimum 5-10 years of progressive payroll experience, including payroll accounting
    • Minimum 5 years of managerial or lead payroll experience preferred
    • Experience processing payroll using Workday, ADP, and ABI or similar timekeeping systems
    • Experience with Microsoft Great Plains preferred
    • Strong knowledge of payroll accounting, general ledger posting, reconciliations, and financial reporting
    • Highly proficient in Microsoft Office, particularly Excel
    • Strong communication skills and ability to work with team members at all levels within the organization
    • Strong attention to detail, organizational, and analytical skills
    • Proven leadership, collaboration, and communication skills
    • Ability to maintain confidentiality and handle sensitive information with integrity
    • Ability to work independently, manage multiple priorities, and meet deadlines
    • Flexible schedule with availability to work nights, weekends, and holidays when required
    Knowledge, Skills and Experience
    Education - Bachelor's Degree
    Experience Required - 5+ Year
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