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Manager, Budget - Los Angeles, United States - Los Angeles Homeless Services Authority
Description
TheLos Angeles Homeless Services Authority (LAHSA)
seeks motivated professionals who want to use their talents and skills to make a difference.
Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people's lives.
If you are mission-driven, dedicated to superior service and support, and can diligently work independently in a collaborative environment, we would love for you to join our team.
the fight to end homelessness in LA County.
Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.
As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.
Under the direction of the Associate Director – Budget Unit, the Budget & Financial Planning Manager oversees both Internal and External Budget teams—and their respective Budget Analysts—to conduct long-term budgetary and financial planning related to LAHSA's internal operations and external funding sources.
maintenance of LAHSA Department and Program Budgets, specifically monitoring LAHSA's administrative and LAHSA direct administered services and programs funding. This position determines and manages how much funding received is "passed through" LAHSA
and retained by LAHSA as "Administrative" funds to operate its Departments and Programs.
In consultation with the CFAO, Director of Finance, and Associate Director – Budget Unit, develop Internal and External budget policies and guidelines
Lead the administration and management of the annual budget process. Prepare Internal Budget analyses detailing projected internal spending versus the commission approved budget to help inform Executive Management decisions
Direct and coordinate internal and external budgeting and planning activities, including budget formulation, monitoring, and presentation
Serve as main Point-of-Contact between the Finance Department and other LAHSA Departments when creating and finalizing Department Budgets
Serve as a main Point-of-Contact between LAHSA and its Funders when determining and finalizing LAHSA's annual Budget Requests to each Funder and Funding Source
Direct the compilation of administrative, programmatic, and direct funded data used to prepare budget allocations, cost allocation plans, and justify funding requests or adjustments related to various programs, service provider contracts, and strategies
Reconcile and transmit long term management priorities through the assignment and delegation of work of Unit staff to ensure progress on ongoing initiatives while preventing any disruptions or delays in the day-to-day workflow completion
Develop budget tools, procedures, and templates reflecting the business needs of LAHSA Departments and LAHSA Funders
Work with Administration & Grants Management & Compliance Unit personnel (and relevant Department Directors) to correct coding issues or revise LAHSA Department and Program Budgets, when necessary
Monitor spending against budgets, and perform corresponding regular budget updates to promote budget maximization
Provide financial analysis and strategic input to inform Executive Management decision making
Identify, flag and escalate potential financial and budgetary risks
Train staff on budgetary procedures and tools to promote ongoing technical assistance throughout the budget process and fiscal year
Provide management, motivation, direction and evaluation of staff
Prepare and distribute monthly Budget Reports to relevant internal stakeholders
Maintain and analyze the personnel source of truth
and provide updates
to the Human Resources Department
Examine accounting documents to determine if expenditures are in accordance with specific eligibility or allowability criteria associated with various funding sources
Oversee the maintenance and accuracy of LAHSA's Consolidated Funding Matrix
Prepare monthly Budget vs. Actual (BvA) reports and analyses of expenditures by-Funding Source, as well as LAHSA's expenditures by-Department and by-Program, to present to the Commission
Participate in the evaluation of proposals for funding in response to Requests for Proposals (RFPs)
Participate in the review and approval of all finance-related sections of Contracts, RFPs, and technical submissions for LAHSA subcontractors
Assumes other responsibilities as directed by Management
Budgeting Concepts, practices, and procedures
Team based project management
Strong written and verbal communication skills
Knowledge of homeless funding regulations, requirements and procedures, including the Department of Housing and Urban Development (HUD) Supportive Housing Program, Emergency Solutions Grants (ESG), and Community Development Block Grants (CDBG)
Intermediate to advanced proficiency in various computer software programs, specifically Microsoft Office (Word, Excel, Access, PowerPoint, Project, and Outlook)
Advanced proficiency in information retrieval and usage from the Internet
Knowledge of fund accounting software (preferably Abila MIP)
Applicable laws, rules, regulations, policies, and procedures related to procurement, administration of contracts, grants, loans, and costallocation plans, or other similar agreements and processes
Requires a Bachelor's Degree in Accounting, Finance, or Business Administration from an accredited College or University, and a minimum of five to seven years of accounting or experience in the budgeting field, with at least 2 of those years being in a supervisory or managerial role.
Experience with braided funding preferred
A relevant certification (such as a CPA, CFA, CMA, etc.) is a plus, but is not required.
A valid California Driver's license is required.
Any combination of extensive and applicable work experience and educational credentials to perform the above duties successfully.
Schedule:
The Chief Executive Officer or designee may change the schedule of positions between remote, hybrid and onsite, as necessary to accomplish LAHSA's business needs.
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