Accounting Manager - Washington, United States - Association of American Railroads

Description

The Accounting Manager manages the day-to-day accounting functions of the organization; provides accounting oversight, and guidance of accounting positions; works closely with AVP, Finance & Controller in the successful management and on-time completion of the year-end consolidated financial audit by required deadlines and without material misstatements; assists with preparation of internal and external financial statements produced by the AAR. The Accounting Manager works closely with the Senior Accountant and Staff Accountant - Accounts Receivable and provides guidance and direction in tasks.

This position reports to the Assistant Vice President, Finance & Controller

• Maintain AAR's general ledger on a cloud-based accounting system (Intacct) in accordance with generally accepted accounting principles.
• Responsible for journal entry preparation, documentation and posting.
• Responsible for preparation of monthly, quarterly and annual reconciliations of accounting system and financial statement balances and activity.
• Prepare internal and external financial reporting analysis and prepare quarterly and annual detailed reports for financial management and independent audit review and analyses.
• Prepare, coordinate, and reconcile subsidiary and affiliated organizations' transactions.
• Reconcile AAR Operating bank account and initiate corrective action to resolve all adjustments on a monthly basis.
• Oversee reconciliation of non-operating bank and investment accounts.
• Initiate and coordinate regularly scheduled wire and ACH transfers, and other wire and ACH transfers as required.
• Oversee the management AAR's fixed assets inventory.
• Prepare and file the annual AAR and RRF D.C. Personal Property Tax Return, Sales and Use Tax Return, and D.C. Unclaimed Property Reports.
• Assist in the preparation and development of AAR, RRF, and RLIT information and tax returns (e.g., IRS Form 990 and DC20) required by various Federal, State and regulatory agencies.
• Review accounts receivable (A/R) batches for propriety, proper coding (including period, classification and flag for sales tax) and proper posting.
• Review accounts payable (A/P) batches, documentation and check previews to ensure accuracy and adherence to guidelines and procedures.
• Serve as the primary liaison for Concur travel and expense management and Anybill Accounts Payable platforms.
• Coordinate year-end general ledger accounting system closing.
• Significant responsibility with the annual year-end audit preparations and annual audit processes, including reconciliations, supporting schedules, preparation of select "Prepare by Client (PBC)" requirements, and assistance with financial statement (F/S) footnote preparation.
• Assist in the coordination of annual audit, including preparation of audit planning calendar to ensure adequate audit preparation times are known and met in advance of and during the audit process.
• Oversee preparation of daily cash reconciliation. Prepare weekly cash flow analysis to include ongoing status of accounts receivable and accounts payable activities. Participate in weekly financial and cash flow meetings.
• Maintain, monitor and update internal controls and accounting procedures/processes to ensure they are working as designed and recommend changes subject to approval by the Assistant Vice President, Finance & Controller.
• Consider and recommend, as appropriate, ways to improve the effectiveness and efficiency of accounting systems, software platforms and tools, including identifying training and professional development opportunities for self and staff.
• Perform other accounting, financial management, and auditing tasks, as assigned.

Requirements

Qualifications:

• Bachelor's degree in accounting (CPA or CPA candidate preferred);
• Minimum 5 years of relevant experience;
• Excellent analytical, organizational, and written and oral communication skills;
• Demonstrable computer skills with experience using cloud-based accounting software (Intacct) and Microsoft Office products, including Word, PowerPoint, Access, and Excel; experience administering Concur Solutions travel and expense and a cloud-based bill pay software application (Anybill) is also preferred;
• Strong project management experience with demonstrated ability to manage multiple projects and deliver on time.