Office Administrator - Gainesville - Vector Security and Vector Security Networks

    Vector Security and Vector Security Networks
    Vector Security and Vector Security Networks Gainesville

    5 days ago

    $40,000 - $60,000 (USD) per year
    Description
    At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day If this is how you like to work, we'd like to invite you to join our team as an Office Administrator
    We offer great benefits, a competitive salary, and growth opportunities. We think you'll find what you want here because what we do matters - to us, our customers, and most of all, our team members.
    Location: Gainesville, VA
    Summary:
    As an Office Administrator, you will be the primary point of contact at the Gainesville office for VSN staff to report facility emergencies, cleaning service needs, parking lot concerns, building access, and general repairs. This role will need to interact professionally with staff and vendors, as well as coordinate safety drills and meetings as needed. Additionally, this role will be responsible for providing administrative support assisting the Procurement and Accounts Payable functions as needed, in addition to helping to research and resolve equipment back-order issues for the team.
    What You'll Do:
    • Facilities Support:
      • Primary point of contact for VSN staff for facilities emergencies or general repairs. Receive requests/notices from office staff and act accordingly to either coordinate with a vendor or address the issue internally.
      • Primary point of contact for facilities vendors, contacting and coordinating service calls as needed for emergencies and routine visits for: Electrical, Plumbing, Pest Control, Break Room, Cleaning Crew, HVAC, etc.
      • Be present, or arrange for an alternate to be present, whenever a vendor is scheduled to be on site, to provide information and to be an escort/point of contact within the building for any questions.
      • Alert staff of any service work that may be intrusive/disruptive to operations.
      • Coordinate employee-assisted maintenance as needed including but not limited to refrigerator clean-outs, light furniture moving, lobby holiday decorating, etc.
      • Lead and coordinate large-scale projects related to internal building appearance.
      • Monitoring of Break Room supply levels and issues with appliances.
      • Order office supplies as directed.
      • Mail distribution.
      • Other facilities duties as needed.
    • Safety:
      • Coordinate with the Corporate office the hosting of safety meetings and safety drills as required, monthly and quarterly.
      • Maintain the safety log, inspection checklist, track certifications, and provide reporting on a regular basis.
    • Administrative Support:
      • Assist with research and resolution of equipment backorders.
      • Cross training to provide backup support as needed for Procurement, Accounts Payable, Inventory Control, Returns/Warehouse teams.
      • Other administrative duties as needs arise.
    • Building Access:
      • Coordinating with HR & IT for building and system access, including the issuance and retrieval of access badges.
    What You'll Need:
    • High School Diploma or equivalent required.
      • College degree - preferred.
    • 1 or more years of experience in customer service and administrative duties.
    • Strong Computer and MS Office skills - including Microsoft Excel, Outlook and Teams.
    • Demonstrates strong time management, multi-tasking and organizational skills.
    • Must be able to communicate and effectively work with a wide variety of people (both internally and externally).
    • Must be able to maintain both company and client confidential information.
    What You'll Get:
    We offer a "Total Rewards" package including:
    • Competitive compensation.
    • Medical, dental and vision coverage.
    • Company paid life and AD&D insurance.
    • Company paid short- and long-term disability.
    • Voluntary benefit products.
    • 401k retirement savings plan.
    • Flexible Spending Account.
    • Paid time off.
    • Tuition reimbursement.
    • Employee Assistance Program (EAP).
    About Us:
    We are one of the largest security integrators in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected and empowered, one customer at a time.
    Our Values:
    • Win as a team.
    • Do the right thing.
    • Make a difference every day.
    • Get it done.
    • Think big.
    If you share these ideas, we'd love to hear from you
    Vector Security is a Drug-Free Workplace
    Vector Security is an Equal Opportunity Employer
    All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran, or disability status.
    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
    This employer is required to notify all applicants of their rights pursuant to federal employment laws.
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