Office Experience Manager - Austin
2 days ago
Job description
We're seeking an exceptional Workplace Experience Manager for our rapidly growing 100-person company in Austin. The first priority of this role will be to lead the coordination of our office transition and build-out—a complex project requiring collaboration with architects, contractors, building management, and cross-functional teams. Beyond our office move, you'll help build a welcoming and productive workplace experience for employees that supports our strong employee retention and office culture.
What You'll Do
- Lead all aspects of office build-out, serving as primary liaison between senior management, architects, contractors, building management, and vendors
- Manage project timelines, space planning, furniture selection, and technology infrastructure while communicating progress internally to keep stakeholders informed
- Serve as a member of the people operations team, and identify creative ways to support employee retention
- Plan and execute ongoing office events including biweekly happy hours, family events and holiday parties
- Help execute company-wide training programs ("Bootcamps") including logistics surrounding hotel blocks, venue selection, training room setup, catering, transportation, and social events
- Partner with IT to manage desk assignments, visitor seats, and conference room allocations
- Ensure seamless new hire onboarding by coordinating with HR, retention and IT teams
- Provide exceptional service to Austin visitors by coordinating desk space, system setup, and onboarding support
- Partner with team leads to plan and execute both in-office and off-site employee events ("team paloozas")
- Oversee day-to-day operations including supplies, equipment, shipping/receiving, maintenance, and vendor relationships
- Maintain a clean, organized, and welcoming office environment; handle reception duties as needed
- Collaborate regularly with office leadership to identify new benefits and events that enhance our workplace culture and create a positive, productive environment
What We're Looking For
- 5+ years in office management, event management, hospitality, or related field
- Proven track record managing complex, multi-stakeholder projects
- Creative thinker who brings fresh ideas to retention and workplace culture
- Exceptional organizational skills and detailed-oriented nature
- Ability to manage multiple competing priorities
- Strong communication and interpersonal skills to support employees and manage local vendor
- Self-starter who anticipates needs and works independently
- Experience with coordinating office moves, build-outs, or construction projects a plus
Virtu Financial is an equal opportunity employer, committed to a diverse and inclusive workplace, welcoming you for who you are and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
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