Rental Events Operations Manager, Temporary - San Francisco, United States - SFMoMA

Description

The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area.

We cannot imagine life without art; it inspires and connects us every day. Now more than ever, these connections matter and are aligned with our values.


Inclusive:
We strive to be a museum of many voices in dialogue


Passionate:
We believe working with art is more than a job or trusteeship - it's a way of life


Brave:
We are committed to approaching our work with courage and a sense of adventure


Empathic:
We aim to act like a person, not an institution. SFMOMA is a place for the infinitely curious to explore, support, and experience the art of our time.

We believe that modern and contemporary art can influence the way we think, view the world, and embrace the many voices and perspectives around us.

We aspire to foster an environment that elicits joy, nurtures a sense of belonging and purpose-where difference is seen as a strength, and every one is appreciated for their whole self.

Schedule:

Full Time, 35 hours/week, Temporary, 5 months, approximately three days working onsiteThe Rental Events Operations Manager delivers and executes all rental events, ensuring logistical requirements are met on time.

The position will oversee event timelines and floor plans, as well as effectively communicating expectations with clients, vendors, internal departments, and staff ensuring a successful event.

Strong leadership skills needed in managing a direct report and a team of On-Call Event Specialists.

The Rental Events Operations Manager will work closely with the Rental Events Sales Manager and Associate Director of Rental Events, handing all operational and logistical processes.

A strong understanding of cross department relationships is key. Responsibilities & DutiesCommunicate effectively across departments, at all levels, within the museum.

Project management for all stakeholders, especially clients, managing floorplans, timelines, and adhering to all rules & regulations of the museum.

Providing excellent customer service, streamlining requests and needs across museum operations, using creative problem-solving skills and understanding system resources available, such as Asana, Artifax, etc.

Provides on-site support, direction, and management of events, delivering a successful and seamless event experience for internal and external customers.

Leading vendor site tours within the museum, acting as a liaison between museum, client, and event planner. Excellent verbal communication on rules and regulations, managing expectations.

Maintains budget tracking on internal expenses for rental events, providing insight, and effective management of operational costs, reporting these margins to Associate Director of Rental Events.

Supervises Coordinator, understanding development needs, budgeting, and reviewing performance. Overseeing and supporting the management of Artifax system. Supervises, manages, and maintains on-call Event Specialist group. Responsible for hiring, training, budgeting, and approving timecards. Collaborates with Rental Events Sales Manager and Associate Director of Rental Events, strategically managing operations to maximize revenue.

Participates and leads Bi-Weekly operations and Artifax meetings, ensuring all invested departments are maintained and informed of rental event programs.

Performs duties as assigned, supporting the Enterprise Events team as a whole. Qualifications & SkillsCollege Degree or equivalent experience required. Minimum of three (3) years experience in event management or operational role. Proven skills to project manage multiple tasks and complex events from creation to completion. Excellent time management skills, meeting deadlines and completing all detail tasks. Strong leadership ability, interpersonal and relationship building skills.

Ability to supervise, direct and develop a variety of staff members, as well as vendors, in the production of events.

Ability to work flexible hours, including nights and weekends as appropriate for the business Strong leadership skills, able to act independently.

Working ConditionsIn office and on the museum floor environment. Willingness to work flexible hours, including weekends. Able to lift up to 30 pounds. $65,302 - $77,979 a yearThe range provided above is the base annual salary range for this position.


Job posting open date:
4/17/24Job posting closing date: 4/24/24, 3pmAll jobs posted will remain open for at least five business days.

We encourage both internal and external candidates to apply within the initial open posting period as the application close date may or may not be extended beyond that initial period.

Location:
San Francisco, 151 3rd Street


COVID-19 Environmental Factors:

In keeping with city, county, and state regulations regarding large gatherings, and to contain the spread of coronavirus, the museum is following the city of San Francisco guidelines.

As a part of our commitment to health and safety, COVID-19 vaccination is required for all current and newly hired employees and contractors.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

SFMOMA is an equal opportunity employer that is committed to diversity, equity, inclusion, and accessibility.

No person shall be discriminated against based on race, color, religion, gender, gender identity, age, genetic information, ancestry/national origin, marital status, disability, medical condition, HIV status, sexual orientation, veteran/military status, and any other category protected by federal of state law.

You may request reasonable accommodation if you are unable to or are limited in your ability to access job postings or provide additional information asked in the job posting.

You can request reasonable accommodation by contacting the People team at