Program Manager - Silver Spring, United States - Panagora Group

Description

Panagora Group is a woman and employee-owned small business (WOSB) providing novel and integrated solutions in global health and international development. Our goal is to provide innovative solutions that build national capacity and promote sustainability through robust local participation and capacity building, utilizing highly integrated and private sector solutions. Throughout our work, we embrace a virtuous circle of knowledge stewardship, collaborative learning, and application of evidence to heighten and accelerate positive health and development outcomes. In 2023, Panagora was awarded a Great Place to Work certification based on employee feedback.

Panagora seeks a program manager level I to provide program oversight, ensuring the operational effectiveness and compliant implementation of activities. The manager level I will provide a broad range of project management, operations, budgeting, and technical support to prime and subcontracts. The manager level I will also take on new business and technical assignments according to company needs and individual expertise. We are looking for managers with programmatic, budgeting, and field team backstopping experience. Successful candidates will have demonstrated experience with USG regulations, practices, and full-cycle project management activities.

Program Management

• Provide overall contract and program management, applying government regulations and established Panagora policies and procedures
  
• Provide day-to-day support and supervision of field teams, including communications and responding to requests and adherence to contract requirements and government regulations
  
• Lead project start-up and close-out activities, develop and refine project management tools, resources, and processes
  
• Support the development and implementation of annual work plans; ensure timely and high-quality reviews and submissions of deliverables; Prepare scopes of work and monitoring service delivery
  
• Support with defining measures of success for program interventions
  
• Liaise with members of the home office project team on program implementation and facilitate communications with field teams, partners, and clients on the status of ongoing activities, manage compliance to scope and reporting requirements
  
• Recruit, obtain approvals and orient long- and short-term field consultants; prepare scopes of work and monitoring service delivery
  
• Leverage existing knowledge resources in planning and implementing technical assistance
  
• Contribute to the development of high-quality technical deliverables and carry out field assignments as required
  
• Support the production of global guidance and reference documents
  
• Contribute to the development of presentations, report-outs, and trainings
  
• Identify issues or potential risks, consult with appropriate staff, and make informed decisions on how to address issues, communicating when appropriate with senior management and/or president/CEO
  
• Supervise, develop, and evaluate direct reports; provide regular constructive performance feedback, prompt resolution of problems, and provide opportunities to develop professionally. Train new staff on company procedures
  
• Develop and maintain excellent working relationships with colleagues, partners, stakeholders, and donors
  
• Fosters an inclusive, respectful work environment consistent with Panagora's values related to diversity, equity, and inclusion
  
  

Financial Management

• Oversee financial management of assigned projects including developing, tracking, and updating budgets; monitoring monthly projections and actuals; obligated funds notifications; anticipate budget modifications and other financial matters
  
• Monitor the financial, administrative, and technical aspects of the project in line with Panagora policies and donor requirements
  
• Support the development of activity budgets
  
• Comply with Costpoint requirements to ensure timely invoicing
  
• Anticipate, update, review, and maintain subcontracts and modifications
  
• Conduct quality reviews and validation of monthly invoices supporting documents for accuracy and submission to the client
  
• Maintain, and update financial databases and spreadsheets and generate various financial reports as required
  
• Review purchase orders and work orders in Deltek Costpoint for project staff and consultants and check to ensure they have all the relevant information and are coded correctly
  
• Collaborate across functional support areas, including Finance and Administration, Contracts, Human Resources, peers, and liaison for the project
  

New Business

• Support new business development including cost proposals, recruitment, partnering, research/writing, coordinating activities and other tasks as required
  
• Capture and share the knowledge developed through Panagora programs. Support the production of global guidance and reference documents
  
• Assist in formatting and editing of proposals
  
• Other new business tasks as required
  

Requirements

• Master's degree in health, business, international development, or a relevant field OR Bachelor's degree with commensurate programmatic and/or technical work experience
  
• Minimum 4 -5 years' experience of USAID project management or relevant work experience with international donors required
  
• At least two years supervisory experience desired
  
• Experience with global health, private sector health, capacity building, monitoring and evaluation and/or knowledge management desired
  
• Experience with integrated or global health, private sector health programming, capacity building, monitoring and evaluation and/or knowledge management desired
  
• Experience in program startup and close out
  
• Working knowledge of USAID rules and regulations
  
• Deep understanding of financial management principles and generally acceptable accounting principles/internal controls
  
• Proven track record in various new business roles in a USAID context required
  
• Strong numeracy skills: ability to put together cost proposals and budgets
  
• Strong change management, results oriented and decision-making skills
  
• Excellent presentation skills and verbal and written communications skills
  
• Excellent skills in facilitation, team building and coordination
  
• Strong interpersonal skills and ability to work independently and within a team
  
• Demonstrated self-starter with leadership skills, versatility, and integrity
  
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
  
• Demonstrated experience with MS Office software suite (Word, Excel, PowerPoint, etc.)
  
  

Preferred Qualifications

• Experience living and working in a developing country strongly preferred
  
• Proficiency in one or more foreign languages, specifically Spanish and/or French preferred
  

Reports to:Sr. Program Manager

Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Panagora Group is currently working a hybrid work schedule, and employees are encouraged to come into the office at least once a week to foster engagement, collaboration, belonging and professional development. Departments/teams will hold in-person meetings that involve a high degree of collaboration, where ideas are generated quickly and often feed off each other, e.g., brainstorming, storyboarding, proposal development, strategic planning, and performance discussions. Staff who reside in the DC/MD/VA area are strongly encouraged to work from the office on those days.

Benefits

Panagora Group offers competitive salaries including regular performance reviews and merit increases with an excellent insurance program (health, dental and vision) paid leave, holidays, bonuses, employee assistance program, training and development assistance, commuter allowance, phone allowance, Society for International Development and Humentum Memberships, as well as employee stock ownership (ESOP) and 401K programs.

*Note: Panagora does not offer visa sponsorship at this time.