Fleet Manager, Safety - Houston - CobbFendley

Description

Join Our Block

Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.

Are you ready to join our team and advance your career? At CobbFendley, people are our most valued resource. We offer:

• New Hire Program
• Development Opportunities
• Compensation + Benefits
• Paid Parental Leave
• Winter Holiday
• Community Engagement

CobbFendley is seeking an experienced Fleet Manager in our Houston, Texas office.

Qualifications:

• 5+ years of fleet management experience within construction, civil engineering, or related heavy industrial fields.
• Proven ability to manage large, mixed fleets (heavy equipment and commercial vehicles)
• Ability to recommend and establish best practices and processes to increase efficiency of the fleet program.
• Strong knowledge of equipment lifecycle management, preventive maintenance programs, and repair scheduling.
• Experience with FMCSA/DOT and OSHA compliance and best practices for safety and regulatory standards.
• Experience with implementing and managing vehicle maintenance programs such as WHEELS, as well as telematics system Motive, or similar, preferred.
• Demonstrated ability to manage vendor relationships, negotiate contracts, and oversee service agreements.
• Strong skills in budgeting, cost control, and procurement for equipment, parts, and services.
• Ability to lead, support field operations, and collaborate with project managers and site supervisors.
• Excellent communication, organizational and problem-solving abilities
• Ability to self-start and see projects to completion.

Responsibilities:

This is not an exhaustive list of responsibilities and are subject to change, including additional duties as assigned:

• Provide reports to management on budgeting, schedules, maintenance, and fleet progress
• Assist with recommending and purchasing vehicles to expand and/or enhance the fleet, as well as identifying vehicles that should be considered for removal or auction.
• Maintain relationships with external vendors and service providers, including vehicle auctions.
• Maintain knowledge of vehicle warranties and recalls
• Assist in overseeing the driver schedule in coordination with the Human Resources and Safety
• Maintain knowledge of and ensure compliance with local, state, and federal regulations, including the Department of Transportation/Federal Motor Carrier Safety Administration (FMCSA)
• Monitor and ensure compliance with DOT logs
• Assist with fleet insurance claims
• Track and coordinate vehicle damage and urgent or emergency repairs to minimize downtime and optimize productivity, which may include individualized assistance.
• Oversee regular maintenance is tracked, scheduled, and adhered to on all vehicles
• Generate regular reports on fleet utilization, downtime, and maintenance trends
• Assist in overseeing vehicle and trailer licensure and registration in coordination with the designated staff
• Oversee fleet operations, including fleet walks, preventative maintenance, service records, work orders, warranty documentation, and vehicle outfitting to meet safety and service requirements.
• Monitor driver compliance through telematics, support HR and Safety with prohibited/probationary driver oversight, maintain inspection records, and promote a safe driving culture through meetings and communication.
• Serve as a liaison between the company, public inquiries, and service vendors; coordinate logistics such as vehicle transfers, regional contacts, key management, and material stocking for vehicles and warehouse inventory.
• Ensure accurate vehicle usage in VantagePoint, support budgeting and forecasting for maintenance and lifecycle planning, and develop methods to reduce costs and improve operational efficiency.
• Communicate vehicle policies and updates, support onboarding for new drivers with telematics tools, and travel between offices/warehouses as needed.

CobbFendley Characteristics:

• We Collaborate with a professional attitude making communication a priority.
• We Commit to maintaining a safe and inclusive work environment, with a focus on accountability.
• We Build Communities by fulfilling our responsibilities with integrity that is consistent with industry standards.

Physical/Cognitive Requirements + Environmental Factors:

• Most work is performed in a professional office environment. Some trips to client offices and outdoor environments for observations will be required.
• Seated and Standing Position. Extended periods of sitting and standing in an upright position at a workstation.
• Mobility. Movement within the office and job sites, including navigating between floors, workstations, and outdoor environments with potential for uneven surfaces.
• Neck Movement. Forward flexion, extension, or lateral rotation of the head and neck while using multiple computer screens.
• Repetitive Motion. Repetitive finger movements for operating a computer mouse and typing on a keyboard.
• Arm Movement. Extending hands and arms in various directions, such as overhead, below the waist, forward, or laterally.
• Object Handling. Raising or lowering objects from one level to another and transporting objects by holding them in the hands, arms, or over the shoulder.
• Cognitive Requirements. Selective attention, oral comprehension, oral expression, speech recognition, speech clarity, written comprehension, written expression, problem sensitivity, deductive reasoning, inductive reasoning, number facility, information ordering, category flexibility, flexibility of closure, fluency of ideas, and originality.
• Office Conditions. Includes extensive use of electronic devices such as computers, printers, copiers, scanners, plotters, and telephones. Additionally, tasks may involve the use of cutting tools and equipment like rotary paper cutters and plotting devices.
• Outdoor Conditions. Includes walking and climbing on uneven surfaces, confined spaces, and exposure to extreme weather conditions (heat and freezing temperatures). Potential exposure to high noise levels and various allergens, including poison ivy, sumac, dust, pollen, and cedar. Potential exposure to wildlife hazards such as animals, insects, and plants.
• Safety and Equipment Use. Regular use of personal protective equipment (PPE) is required, along with use of hand and power tools.
• Driving and Vehicle Use. May involve driving large pick-up trucks with attached trailers, potentially operating watercraft, and for extended periods of time.

Expected Work Hours:

• This is a full-time position, generally 40 hours per week, however, hours may fluctuate depending on department needs including the use of overtime.
• CobbFendley's standard operating hours are Monday through Friday, 7:30 AM to 4:30 PM CST. Generally, employees receive a 1-hour unpaid lunch break free of duty. Please note, operating hours and lunch hours may differ based on project workload, primarily for field staff.

Work Location Flexibility:

• This position is eligible for a hybrid schedule once the training period is complete as established by the department.

Equal Employment Opportunity:

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Miscellaneous:

• Pre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records). CobbFendley complies with all applicable state and federal laws regarding said screenings. Unless and only to the extent state or federal law limits CobbFendley's drug-testing requirements for initial hiring, all candidates for employment are subject to pre-employment drug screening verification which may include a panel drug test for use of marijuana and other substances that may be lawful under state law but unlawful under federal law. A positive result may lead to disqualification of candidacy or termination from employment to the extent permitted by law. CobbFendley reserves all rights with respect to its drug-testing, other pre-employment screenings, and workplace policies and procedures.
• External Recruiting Agencies. CobbFendley does not and will not accept