Office Coordinator - Goleta
8 hours ago
Job summary
At The Towbes Group we proudly create communities where people thrive Headquartered in Santa Barbara California The Towbes Group is an award-winning fully integrated property management development and construction services firm with over 60 years of experience on the Central Coast We live and breathe these attributes with all we do As an integral Corporate Services team member for the Towbes Group this position will provide extraordinary customer service to our internal team members and external customers exemplifying our core values and dedication to quality and service This position will have direct responsibility as a Corporate Services team member to assist in the accomplishment of the department's goals and objectives This position will elevate the team as a member of the company's high-performance culture that emphasizes Community Integrity Quality ROI Sustainability Team Customer Service+
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Responsibilities
- Serves as the primary point of contact for front desk ensuring full-time coverage.
- Greet all visitors clients vendors direct them appropriately while functioning as First Impression Specialist.
- Answer multiple phone lines professionally courteously Screen each call by gathering caller name purpose then route call relay message needed Support Human Resources with new hire onboarding tasks hosting office tour introducing staff equipment providing resources supplies corporate office taking photos welcome email meeting discuss clothing incentive programs highlighting monthly calendar Deliver incoming mail packages appropriate person upon receipt processes outgoing daily Oversee pickup drop-off items including checks keys tenants essential items Assist preparation monitoring expenditures annual corporate administrative budget Reconcile monthly postage recharge amounts upload funds submit reports Accounting Department Manage upkeep communal office work areas conference rooms lobby area work mail room kitchen area Manage inventory ordering supplies handling requests projects employee needs Complete various general administrative tasks creating documents proofreading sending communications Create signage prior holiday closures notify phone cleaning vendors Assist event planning both corporate events company-wide functions Manage logo shirts jackets hats Construction Maintenance Technicians replenishment needed Prepare FedEx Certified mailings other duties assigned+
Job description
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