Associate Director of Development and Grants Manager - Temple, United States - Temple College

Description

Salary:
$55, $62,000.00 AnnuallyLocation : 2600 South First Street Temple, TX

Job Type:
Full-Time (Staff)

Job Number: 00300Division: Resource Development & External RelationsDepartment: Foundation
Opening Date: 02/28/2024

Closing Date:
Continuous


FLSA:

ExemptSalary Grade:
Professional

Work Schedule:

Monday-Thursday: 8:00 AM to 6:00 PMFriday: 8:00 AM to 12:00 PMSummer:Monday-Thursday: 7:30 AM to 6:00 PMThis is an on-site position.

Essential duties of the role must be performed in-person, during prescribed work hours.

Position Summary & Essential Duties The following duties, responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed.

The information listed below is not intended to be construed as a complete listing of all duties, responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements that may be added over time.

SUMMARY:

Under the general supervision of the Vice President, of Resource Development and External Relations, the Associate Director will research and identify funding sources; perform eligibility analysis and strategic need compatibility; disseminate potential funding source information to the college community; prepare and submit proposals to meet institution priorities and goals; and provide grant administration support for management of award implementation and compliance requirements as needed.

Qualifications (Required and Preferred)

MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS):
Bachelor's Degree and/ or three (3) years related work experience and/or training that includes grant writing, grant administration, grant research and project planning/development


PREFERRED:

Documented experience as a primary writer and editor in the development of federal, state, and private grant applications as evidenced by writing portfolio and history of funding success.

Higher education/community college grant writing experience. Strong organizational skills and ability to prioritize multiple tasks under deadlines. Knowledge of effective grant-writing procedures. Knowledge of and ability to research grants electronically and through print sources. The strong program, budget, evaluation design, editing experience.

Job Duties and Responsibilities The incumbent will:

Identify and research opportunities for grant funding from public, private and foundation sources that fit with the College's strategic plan.

Communicate appropriate funding opportunities to the college community. Cultivate and maintain an in-depth knowledge of federal and state grant laws and regulations. Maintain knowledge of sponsoring agencies including funding opportunities, policies and program changes.

Write, edit and prepare grant proposals, grant re-applications and letters of inquiry for submission to government agencies, corporations and foundations.

Facilitate the mechanics of the planning process of proposal development by convening appropriate groups to develop and write grants. Develop, implement and maintain grant procedures. Assist in proposal editing and budget development.

Review faculty applications and RFPs for submission and ensure assigned projects are completed and submitted in compliance with all applicable laws, regulations and criteria of the granting agency directions and college policies and procedures.

Ensure content is complete, accurate, and competitive.

Coordinate final packaging of the proposal for submission or shipmentProvide grant writing workshops for faculty and staff to assist in building the capacity of the College for developing, funding and managing sustainable grant programs.

Respond to faculty requests for assistance including best practices on grant development, grant program officers contact, developing trends.
Provide training and technical assistance for faculty and staff on grant development and research.
Coordinate timelines for public, private and foundation grant proposals with due dates.

Specific to grant requirements the person will provide the following for required reports:
Develop and maintain a database of proposals and a tracking system to monitor grant status and reporting deadlines. Notify of funding or denial of proposals.

Develop and maintain a centralized grant resource library for grant proposals and grant management of all grants - federal, state, corporate, local and foundation; catalog and organize all data and information for audit-ready retrieval; develop and maintain informational website and portal for faculty access to College grant information; and create PDF forms to post on Website and portal.

Provide information concerning the College and community and assistance with the development of budget and statistical data to support grant proposals.

Assemble, review and submit grant budgets as part of grant application process. Ensure that grant expenditures are made in accordance with the restrictions and guidelines provided by the grantor.
Coordinate the assembly and review periodic financial reports as required by the grantor.

Work as a supportive and integrated team member for all initiatives of the Office of Development and the Temple College Foundation.

Perform other job-related duties as assigned.


SOCIAL CONSTRUCTS REQUIRED OF POSITION:
Display empathy and positive regard for others in written, verbal and non-verbal communications.
Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.

Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.

Maintain proficiency as needed and approved by attending training, reading job-related materials, and meeting with others in the area of responsibility.

Dress appropriately for a workplace with frequent customer service interaction and community outreach.

Work requires contacts with the President, faculty and project manager-level staff from other organizational units of the College; representatives at funding agencies at the federal, state and local level; representatives of funding foundations and corporations, and the general public.

Resourcefulness is required to reach or adjust working agreements within departmental procedures and operating needs. Tact and judgment are requirements in obtaining or giving information of a confidential nature.
Meet all required standards.

Knowledge Skills and Abilities & Physical Demands KNOWLEDGE:
Knowledge of grant writing best practices. Knowledge of the laws and administrative codes governing state and federal grants.

Knowledge of grant administration best practicesKnowledge of basic accounting principles and proceduresKnowledge of the organization, functions and mission of community collegesKnowledge of research techniques and the sources and availability of current information regarding grant opportunities.

SKILLS:
Strong interpersonal, relationship-building, skills.
Conflict resolution skills.
Creative problem-solving skills.
Excellent oral, written, analytical and technical skillsStrong organizational and planning skills.
Strong communication skills.
Time management skills.

Work requires a practical knowledge of a technical field with the use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

ABILITIES:
Ability to determine priorities, be self-directed and work with minimal supervision.

Position typically includes work that requires the occasional direction of regular clerical employees and non-regular employees, including student assistants, work-study students, seasonal employees, interns, and part-time hourly employees.

Proficient in the use of technology, Microsoft Suites and a variety of computer applications.
Ability to work with a diverse clientele.


PHYSICAL EFFORT:
Primarily light physical activity is required with occasional lifting and manipulation of objects up to 25 pounds. Position requires sitting or standing for extended periods. Keyboard manipulation and data entry for extended periods.


WORKING CONDITIONS:
All work is performed in an office setting. Duties will require travel in personal or school-owned vehicles. This position will require evening work during peak times.


WORK SCHEDULE:

School Year:

Monday-Thursday: 8:00 AM to 6:00 PMFriday: 8:00 AM to 12:00 PMSummer:Monday-Thursday: 7:30 AM to 6:00 PMThis is an on-site position.

Essential duties of the role must be performed in-person, during prescribed work hours.


HOURS PER WEEK:
40 TRS/


ORP:
TRS only


SUPERVISORY DUTIES:
None


REPORTS TO:

Vice President of Resource Development and External Relations TEMPLE COLLEGE BENEFITSTo enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college.

Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.

MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas.

Please visit ERS at for further information.


MEDICAL:

Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment: HealthSelect of Texas "Blue Cross Blue Shield" (PPO) Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA) Medical plans include prescription coverage.

Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1/2) of the cost of dependent care coverage monthly premiums.

OPTIONAL BENEFITS:

Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.

Optional benefits are employee paid but are offered at very competitive rates.

ANNUAL AND SICK LEAVE ACCRUALS ANNUAL LEAVE ACCRUALS:

Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows: Years of Service: 0 through 5 Accrual Rate (Maximum Accrual Hours per Month) = 8 Accrual Rate (Maximum Accrual Hours per Year) = 96 Years of Service: 6 through 10 Accrual Rate (Maximum Accrual Hours per Month) =10 Accrual Rate (Maximum Accrual Hours per Year) =120 Years of Service: 10 plus years Accrual Rate (Maximum Accrual Hours per Month) =12 Accrual Rate (Maximum Accrual Hours per Year) =144 Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit.

Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year.

SICK LEAVE ACCRUALS:

Faculty and Administrative Staff:
Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours.

Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.

ADDITIONAL INFORMATION HOLIDAYS:
Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day


PAYROLL:
Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time.


RETIREMENT:

Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions.

Temple College is a Section 218 employer.

All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position.

All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.
Please visit TRS at for further information.


Contribution:

Member:
Teacher Retirement System (TRS) = 8.0% of annual salary Employer: Teacher Retirement System (TRS) = 7.75% of member's annual salary


Contribution:

Member:

Optional Retirement Program (ORP) = 6.65 % of annual salary Employer: Optional Retirement Program (ORP) = 6.6% of annual salary Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS/ORP retirement program and who wish to participate in this program.

This participation is voluntary and contributions are made from the employee's salary. A list of providers is available.


MISCELLANEOUS LEAVE:
Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training


WORKERS COMPENSATION:

If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees.

Additional benefits may be available.


HOURS OF OPERATION:

Regular Schedule:
Monday - Thursday: 8:00 a

m - 6:00 pm Friday:
8:00 a.m. - 12:00 p.m.


Summer Schedule:
Monday

• Thursday: 7:30 a.

m. - 6:00 p.m.