Administrative Assistant- Engineering - Florida

Why work for Flagler County? · Flagler County is dedicated to enriching the lives of those we serve and strives to deliver a vibrant and prosperous community with a focus on providing exceptional quality of life. As we work together to put the needs of our community first, we are ...

Job description

Why work for Flagler County?

Flagler County is dedicated to enriching the lives of those we serve and strives to deliver a vibrant and prosperous community with a focus on providing exceptional quality of life. As we work together to put the needs of our community first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family now, and in the future. And with continuing education and advancement opportunities, you can build a long, successful career with us. You'll thrive in an environment where we build a culture of innovation by encouraging collaboration and empowering staff to facilitate positive outcomes. We understand the importance of work/life balance, having flexible work schedules and the ability to be able to afford health insurance. That's why our benefits are known to be some of the best around We offer a robust benefit package that includes low-cost health insurance, no cost onsite wellness center and gym, retirement in the Florida Retirement System, County paid basic life insurance, 14 paid holidays, generous personal leave, tuition reimbursement, longevity pay, and wellness programs to support a happier, healthier you. At Flagler County we aspire to be the catalyst that makes us an employer of choice.

Position Summary

Under the supervision of the Engineering Director, this position plans and oversees all administrative support and office services. Duties include accounting, procurement functions, system analysis, budgeting, administrative support, mail, and other related functions. Assists in implementing and enforcing office policies and procedures. Perform tasks which require advanced skills in organization and planning.

Essential Functions

• Produces, maintains and organizes historical records.
• Researches and generates various correspondence, memos and documents for routing and execution.
• Ensures timely processing of payroll.
• Prepares the annual department budget.
• Tracks hours of continuing education.
• Responsible for invoice payments and, after review, coordinates discrepancies with vendors and request additional documents if needed.
• Prepare document packages for grant related projects for review.
• Conduct analysis of the Department's overall expenditures.
• Oversees Department's purchasing function to include creating purchase order requisitions and change orders and maintaining all P-Card purchases for the Department.
• Manages and coordinates Department's monthly reporting, calendars and conference room.
• Office inventory monitoring and purchasing.
• Assists in preparation and monitoring of agenda items.
• Performs related duties as required.
• During emergencies, all employees are considered essential personnel and may be required to perform alternate duties.

These Essential Functions and Responsibilities are not to be construed as a complete statement of all duties performed. All employees will be required to perform other job-related duties as required.

Minimum Qualifications

• Must possess high school diploma or equivalent.
• 4 years' experience in responsible administrative and accounting work.
• Must possess a valid State of Florida Driver's License.

Flagler County is a drug free workplace; some positions may require a pre-employment drug screen.

Flagler County, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Flagler County, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Knowledge, Skills and Abilities

• Must have the ability to work independently on complex and confidential tasks.
• Knowledge of government accounting as it relates to budgeting/cost accounting.
• Knowledge of applicable laws and regulations, processes governing accounting systems.
• Ability to present statistical data in oral and/or written form.
• Knowledge of principles of public and business administration and their application to government administration.
• Advanced computer skills and ability to learn new software/systems.
• Proficiency in Microsoft Suite and Adobe.

Physical Requirements

Physical Demand: Sedentary

• 10 lbs. Maximum lifting.
• Occasional lifting, carrying, pushing and pulling.
• Some occasional walking or standing may be required.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.

Flagler County offers the following benefits to its employees:

• Generous medical plan
• Dependent benefits available at reasonable rates
• Basic life insurance in the amount of 1x salary up to $50,000 at no cost to the employee
• Additional life insurance benefits for the employee and/or dependents are available at the employee's cost
• Dental and vision plans are offered on a voluntary basis at the employee's cost at group rates
• Onsite Employee Health & Wellness Center
• Flexible Spending Account through P&A Group
• Florida Retirement System (FRS)-
• Personal Leave (Personal Leave:Full-time regular employees accrue 20 personal leave days per year up to the maximum allowable accruals.)
  
  Eligible part-time regular employee accruals are prorated accordingly.
• Tuition Reimbursement
• 14 paid holidays

Link to benefits at a glance- (Download PDF reader)