Right of Way Documents Coordinator - Tulsa, Oklahoma, United States
1 day ago
Job description
Description
Job Title: Right of Way Documents Coordinator
Location: Tulsa, Oklahoma
Position Summary:
The Right of Way Documents Coordinator is responsible for overseeing the daily operations and quality control of the document management process across land acquisition and right-of-way (ROW) projects. This role supervises Document Specialists and ensures the timely, accurate, and compliant preparation, review, and maintenance of legal and technical documents. The Document Coordinator acts as a liaison between internal teams, land agents, and clients to ensure that all documentation needs are met and that project timelines are supported through efficient document workflows.
Key Responsibilities:
- Supervise and support Document Specialists, ensuring consistency, accuracy, and compliance in all documentation related to ROW and land acquisition projects.
- Act as the primary point of contact for document-related issues, providing guidance on procedures, standards, and problem resolution.
- Establish and enforce document control standards, templates, and quality assurance processes.
- Review and approve key document deliverables, including agreements, letters, line lists, and project reports.
- Coordinate with land agents, project managers, and clients to ensure documentation aligns with project requirements and milestones.
- Maintain and oversee organized filing systems—both physical and digital—for tracking and archiving project documents.
- Monitor document workflows to identify bottlenecks, improve efficiency, and ensure timely completion of deliverables.
- Train new Document Specialists and conduct periodic audits of document practices to ensure compliance with internal policies and regulatory guidelines.
- Oversee preparation of client-facing reports and ensure proper documentation is collected for due diligence and project closeout.
- Support GIS and mapping staff by ensuring accurate legal descriptions, plats, and line lists are integrated into project files.
- Participate in meetings and provide updates on document status, risks, and resource needs.
Qualifications:
- Associate's or Bachelor's degree preferred; High School Diploma or GED required.
- Minimum of 3 years of experience in ROW document management or a related field.
- Prior experience supervising or mentoring staff is preferred.
- Strong knowledge of ROW documentation, land records, legal descriptions, and title documentation.
- Exceptional attention to detail and organizational skills.
- Strong communication, leadership, and time-management abilities.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) and comfort with database and document management systems.
- Ability to manage multiple priorities under tight deadlines.
Work Schedule & Location:
- Full-time
- Based in Tulsa, Oklahoma
- On-site or hybrid depending on project and client requirements
Similar jobs
The Document Quality Analyst is responsible for reviewing, maintaining, and validating customer and account documentation to ensure accuracy, regulatory compliance, and audit readiness. · ...
2 weeks ago
The Right of Way Documents Coordinator is responsible for overseeing the daily operations and quality control of the document management process across land acquisition and right-of-way (ROW) projects. · ...
1 week ago
The Logistics Specialist supports project and operational activities by coordinating the safe, efficient, and timely movement of materials and equipment. · Coordinate transportation for materials, fabricated equipment, and project components. · Issue Release to Ship documentation ...
1 month ago
+Job summary · The Logistics Specialist supports project and operational activities by coordinating the safe, efficient, and timely movement of materials and equipment. · +ResponsibilitiesCoordinate transportation for materials. · Issue Release to Ship documentation. · ...
1 month ago
The HealthySteps Administrative Assistant provides comprehensive administrative and logistical support to ensure the efficient operation of the HealthySteps program. · ...
1 month ago
We are seeking an experienced Architectural QA/QC Leader with sharp observational skills who is capable of taking the lead role in reviewing integrated Architecture and Engineering construction documents. Strong attention to detail, experience in assembling an organized set of co ...
1 week ago
The Human Resources Coordinator supports Tulsa Educare's Human Resources operations by coordinating and overseeing administration of employee benefits, · leave management, workers' compensation,HRIS systems,performance management processes.This role ensures accurate execution, · ...
3 weeks ago
CoreCivic is currently seeking a Case Processing Specialist. · Maintains and updates electronic and paper-based case files, ensuring compliance with federal privacy laws, federal data security requirements and partner policies. · Processes immigration cases including immigration ...
1 month ago
+We seek an experienced Architectural QA/QC Leader with sharp observational skills who is capable of taking the lead role in reviewing integrated Architecture and Engineering construction documents. · +Review and markup construction documents, · coordinate with team members of mu ...
1 month ago
We are seeking a motivated and detail-oriented Clinical Research Coordinator to join our growing research team.This role is responsible for coordinating and supporting all aspects of assigned clinical trials to ensure compliance with study protocols, regulatory requirements, and ...
3 weeks ago
We're looking for someone just like you. At Cyntergy, we take Clients very seriously… and our fun seriously too. · WHAT WE NEED… Our Architecture Retail team at our corporate office in Tulsa, OK, · is seeking an Architectural QC Lead who has honed their skills and is capable of t ...
2 weeks ago
This is a job as an administrative MDS nurse in skilled nursing. The candidate will be responsible for administering patient assessments and coordinating care plans. · ...
1 month ago
We are adding a Bilingual HR Generalist to the team to provide essential administrative and operational support to the Human Resources function. · Maintain accurate and up-to-date employee records. · PPrepare HR documentation including contracts. · Liaise with hiring managers to ...
3 weeks ago
We're hiring an HR Administrative Assistant to support a busy team with reception, reporting, scheduling, and day-to-day administrative coordination. · ...
3 days ago
We are hiring a Right of Way (ROW) Acquisition Agent / ROW Negotiator to support ODOT/OTA transportation projects across Oklahoma. · Acquire ROW for transportation projects. · Conduct landowner outreach and lead negotiations. · ...
2 weeks ago
We're looking for someone just like you. At Cyntergy, we take Clients very seriously.... and our fun seriously too. · WHAT WE NEED...Our Architecture Retail team at our corporate office in Tulsa, · OK, is seeking an Architectural QC Lead who has honed their skills and is capable ...
1 week ago
We are seeking an experienced and motivated Project Architect to join our growing team. · This role is ideal for an architectural professional who can lead projects from concept through construction. · ...
1 month ago
Confidential organization is seeking an experienced, detail‑oriented Paralegal/Legal Assistant to support the Legal Department in a fast‑growing, operationally complex environment. · ...
3 days ago
The Logistics Specialist supports project and operational activities by coordinating the safe efficient and timely movement of materials and equipment. · This role partners with suppliers carriers QA/QC and project teams to execute shipments manage documentation and ensure materi ...
1 month ago
We are seeking a Temporary HR Coordinator to support our Human Resources team with a primary focus on recruitment and onboarding.This role is ideal for an HR professional with 3–5 years of experience who is detail-oriented, proactive, · and brings a positive attitude with a stron ...
4 weeks ago