Executive Admin - Massachusetts, United States - Intersection Search and Consulting

Description

Executive Administrative Assistant - CEO Support (Temporary with Permanent Potential)

Do you thrive in a fast-paced environment supporting a visionary leader? Are you a tech-savvy organizer with a keen eye for detail? If so, we want to hear from you

Our client is a leading executive coaching and consulting firm dedicated to empowering leaders. They help their clients achieve peak performance through meaningful impact.

This is a temporary role with perm potential. Onsite to start and then Hybrid. Metro West near Devens.

About the Role

As the Executive Administrative Assistant to our CEO, you will play a pivotal role in ensuring the smooth operation of the CEO's office and providing exceptional support for their busy schedule. You will be a trusted confidant, a master organizer, and a strategic partner, contributing to the CEO's effectiveness and the company's continued success.

Responsibilities:

• Calendar & Travel Management: Manage the CEO's complex schedule, including scheduling appointments, meetings, and travel arra.
• Travel Arrangements: Book and manage complex domestic and international travel itineraries for the CEO, including flights, accommodations, and local transportation.
• Communication Hub: Serve as the CEO's primary point of contact, effectively screening calls, emails, and inquiries, and ensuring timely and efficient communication.
• Project & Task Management: Proactively anticipate the CEO's needs, manage projects, and follow up on tasks with exceptional attention to detail.
• Meeting & Event Coordination: Organize and coordinate internal and external meetings, including agendas, minutes, and logistics.
• Technology & Marketing Support: Utilize your tech-savviness to assist with marketing initiatives, and manage the website and social media platforms.
• Document Management: Maintain and organize confidential documents and files.
• Research & Reporting: Conduct research and prepare reports as needed.

Qualifications:

• Minimum 3 years of experience as an Executive Assistant or similar role.
• Proven experience managing complex schedules and travel arrangements, particularly for international travel.
• Superior organizational, communication, and time management skills.
• Strong interpersonal skills, with the ability to maintain professionalism and discretion at all times.
• Proficient with digital media (website, LinkedIn, Facebook, Instagram, etc.)
• Excellent written and verbal communication skills in English.
• A keen eye for detail and a proactive approach to problem-solving.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary and benefits package (applicable to permanent position)
• Opportunity to work in a dynamic and growing company
• Fast-paced and challenging environment
• The chance to make a real impact on the success of a leading executive coaching firm

To Apply

Please submit your resume and cover letter outlining your qualifications and interest in this position.

Note: This is a temporary position with the potential to transition to a permanent role based on performance.