Administrative Specialist III - Frankfort, United States - Kentucky Personnel Cabinet

Description

Advertisement Closes 5/12/2024 (8:00 PM EDT Administrative Specialist III Pay Grade12 Salary $2, - $3, Monthly Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | HR/WK Hiring Agency Education & Labor Cabinet | Department of Education Location 300 Sower Boulevard
Frankfort, KY 40601 USA

The agency may authorize the selected applicant to telecommute on a hybrid schedule. The agency may terminate or modify the telecommuting arrangement at any time.

Description KDE employees work to support and improve our public education system so that the nearly 650,000 studentsattending public schools will have a bright and successful future. KDE offers its employees exciting andrewarding careers supporting Kentucky's public education system. KDE is committed to diversity, equity, andinclusion in Kentucky's public schools and the KDE workforce.

Key Responsibilities:

Provide professional support to the Chief Performance Officer (CPO) & staff of Strategic Planning and Researchteam and Div of Innovation by preparing Department Purchase Requests (DPR), travel vouchers, print requests,maintaining electronic and hard copy files & all other required paperwork.

Draft correspondence, memorandums,reports or other responses that require the interpretation & application of policies & procedures

Organize & monitor procedural work. Organize Local School Board Member Advisory meetings & direct reportmeetings.

Assist in organizing Kentucky United We Learn Council convenings and special meetings.

Manageprocedural work for Commissioner's Advisory Groups and State Mandated Advisory Groups.

Make travelarrangements for the CPO & division director including completion of travel reimbursements, state park inter-account forms, out of state authorizations, etc.

Coordinate all necessary arrangements for meetings &/or trainings including arrangements for hotel during sitevisits, set up hotel contracts, order handouts, audio/video & registration of attendance.

Prepare agendas,meeting materials, workshops & conferences for the Strategic Planning & Research team & Division ofInnovation.

Manage budget & budgetary matters.

Maintain inventory of all items valued over $500. Other dutiesas assigned.

Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS