- Create, proofread, and edit a range of documents, including reports, articles, and proposals, ensuring clarity and accuracy
- Organize and manage branch leadership activities, including meetings, presentations, and events
- Handle communications by receiving, screening, and routing incoming calls and correspondence, while also maintaining a calendar, scheduling appointments, and arranging meetings
- Manage the department's record-keeping system, ensuring compliance with company policies and evaluating information release requests
- Monitor and manage office and departmental supplies, initiating purchase orders as necessary, and focusing on optimizing branch operating costs
- Contract review and contract addendum creation
- Contract routing for signature(s) – internal and external
- OCIP/CCIP enrollment and reporting
- Certificate of Insurance Requests
- Exercise independent judgment, multitask, and maintain a keen attention to detail
- High School degree or state-recognized GED
- 6 months or more of administrative support
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Associate or Bachelor's Degree
- Experience supporting a sales team
Smart Buildings Administrative Assistant – Entry Level – Norfolk, VA - Siemens Industry, Inc.
Description
Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?
Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives.
Our Administrative Assistants provide administrative support to the Branch General Manager and Sales Management. As an integral part of our team, you will be ensuring seamless departmental operations and effective communication, while managing confidential materials and making independent decisions. Why is this role important? Your contributions are critical to the success of our branch and directly impact our organization, which is why your confidence, meticulous organization, and take-charge attitude is paramount to our success.
As an Administrative Assistant, you will:
You will make an impact with these qualifications:
Basic Qualifications:
Preferred Qualifications:
You'll benefit from:
Ready to create your own journey? Join us today and help create a better #TomorrowWithUs
About Siemens:
We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.
Our Commitment to Diversity, Equity, and Inclusion:
We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us. Learn more about our commitment to DEI .
Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.
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