Staff Assistant III - Logan

Overview · The Staff Assistant III for the Janet Quinney Lawson Institute for Land, Water, and Air (ILWA) provides office support to the Institute and serves as the main administrative assistance for the Executive Director. · ILWA connects high quality research from USU in land, ...

Job description

Overview

The Staff Assistant III for the Janet Quinney Lawson Institute for Land, Water, and Air (ILWA) provides office support to the Institute and serves as the main administrative assistance for the Executive Director.

ILWA connects high quality research from USU in land, water, and air with policy and decision-makers in the state of Utah.

The role of staff assistant will require a highly professional level of service to facilitate the functions and relationships of the Institute with a wide variety of internal and external stakeholders.

Responsibilities

Maintain calendar and schedule for Executive Director and ILWA events
Office administrative support such as travel arrangements, office supply purchases and documentation, business support, and other clerical duties
Assist with event planning and support, including conferences, summits, forums, report releases, etc.
Assist with external and internal committee meetings, record keeping, and technical support
Effective and professional email and phone communications
Document generation, editing, and dissemination
Collaboration with other team members, USU departments, administration, students, staff, and faculty on ILWA operations
Other duties as assigned related to ILWA operations

Qualifications


Minimum Qualifications:

Bachelor's degree, or Associate degree plus two years' office support experience, or technical training and three years' office support experience, or four years' office support experience.

Excellent written and verbal communication skills, including interpersonal skills to build and maintain relationships with stakeholders. Familiarity with support for relevant organizations and processes at local, state, and national levels is desirable.

Knowledge, Skills, And Abilities

Strong strategic thinking and problem-solving skills, with the ability to develop and execute innovative research initiatives.
Proficiency in project management, including the ability to prioritize tasks, meet deadlines, and manage resources effectively.

Ability to build and maintain productive relationships with diverse stakeholders, including faculty, staff, students, donors, government agencies, and community partners.

Excellent presentation and public speaking skills, with the ability to effectively communicate complex scientific concepts to non-technical audiences.
Exceptional organizational and planning skills, with keen attention to detail.
Proficiency in data analysis and evaluation methodologies to measure program impact and outcomes.
Knowledge of and experience with USU Banner, ServiceNow, and Box systems.
Experience working with USU travel procedures and policies and following Business Services requirements for reconciling receipts.

Other Qualifications

Familiarity with relevant software and tools used in research, data management, and communication. Skilled with computer programs and related software.
Excellent critical thinking skills.
Skilled in creative problem solving.
Skilled with basic office equipment, including printers, copiers, and telephone systems.
Good organizational skills.
Strong verbal and written communication skills.
Ability to handle sensitive and confidential business data and personal information.
Ability to work without supervision.
Knowledge of University policies and procedures.
Excellent customer service skills.

Required Documents

Along with the online application, please attach:
Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
Cover letter to be typed/pasted at the end of your application (iForm)
Letter(s) of Recommendation to be uploaded at the beginning of your application i n the Candidate Profile under "Documents 1-5"


Document size may not exceed 10 MB.
Advertised Salary

Minimum $43,000; Commensurate with experience, plus excellent benefits


ADA
Office Work With Some Physical Requirements

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

College/Department Highlights

The USU Janet Quinney Lawson Institute for Land, Water, and Air is a major interdisciplinary initiative which focuses on convening the right stakeholders to research, study, and better understand the daunting challenges facing Utah.

We welcome the input and partnership of state agencies, local government, private sector partners, nonprofits, elected officials, and our colleagues at other institutions of higher education.

When we know better, we can do better. And together, we can build a more resilient Utah.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university.

As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities.

USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state.

Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county.

USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the season.

The Aggies ' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated .

We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service.

We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful.

Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities.

To request a reasonable accommodation for a disability, contact the university's
ADACoordinator in the Office of Human Resources at or .

updated 12/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity.

Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The Following Individuals Have Been Designated To Handle Inquiries Regarding The Application Of Title IX And Its Implementing Regulations And/or USU's Non-discrimination Policies

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

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1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

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1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit or contact:

U.S. Department of Education

Denver Regional Office

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U.S. Department of Education

Office of Assistant Secretary for Civil Rights

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updated 10/2025