Administrative Assistant/Admin Clerk - Key West, United States - Commander, Navy Installations

Description

Summary

This position is located at, Morale, Welfare and Recreation (MWR) Department at NAS Key West.

The purpose of this position is to provide clerical support to Morale, Welfare and Recreation (MWR) Department at Naval Air Station Key West.

Duties

Prepares and types correspondences using established procedures.

Review/edit incoming and outgoing correspondence for proper format, conformance with procedural instructions, spelling, grammar and typographical accuracy.

Responsible for the creating, updating and maintaining accurate records by using both hard paper and electronic files systems.

Receives telephone calls and visitors. Provides referrals to other divisions, as appropriate.

Responsible for handling office mail, to include sorting, reading incoming correspondence and preparing outgoing.

Makes arrangements for meetings including space, time and notifies attendees of agenda. Assembles background materials, reports any statistical data pertaining to meetings, briefings, etc. Provides minutes or summary reports of meetings.

As a Government Credit Card Holder the incumbent:
1. Researches and purchases items requested in support of the MWR Department.
2. Reconciles credit card transactions monthly and by the deadline.
3. Maintains all "Blanket Purchase Agreement" purchase logs, processes all transactions within 5 days. Submit all documentation within 7 days of merchandise receipt.

Process all vehicle gas card purchases, and all vehicle transactions and mileage reports on the government vehicle reporting system.

Performs other related duties as assigned.

Physical Demands : This position is basically and primarily sedentary. Must be able to file and retrieve documents from filing cabinets up to shoulder level. Assist with packing, filing and retrieving files weighing up to 30 pounds.