Administrative Assistant to Field Operations - Chesterfield - N-STORE Services

    N-STORE Services
    N-STORE Services Chesterfield

    1 week ago

    Description
    Are you looking for a part-time role where your attention to detail truly matters? We're seeking a proactive Administrative Assistant to support our Field Operations Managers and Superintendents by handling reporting, documentation, and day-to-day administrative needs that keep our field operations team on track. You'll serve as a key connection between the field and office, ensuring information is accurate, organized, and delivered on time. If you enjoy working behind the scenes to support busy teams, this could be a great fit.
    Administrative Assistant
    Summary:
    The Administrative Assistant provides administrative and clerical support to Field Operations Managers and Field Superintendents to help ensure efficient day-to-day construction operations.
    This role supports field teams by coordinating documentation, scheduling, reporting, and communication between the field and office.
    Essential Duties and Responsibilities:
    • Provide administrative support to Field Operations Managers and Superintendents
    • Assist with daily, weekly, and monthly reporting related to field operations
    • Prepare, organize, and distribute job-related documents
    • Maintain electronic and paper filing systems for employees and project documentation
    • Coordinate communication between field staff and office personnel as needed
    • Enter and update information in company systems
    • Track and follow up on required documentation and deadlines
    • Generate basic reports and spreadsheets
    • Answer and route phone calls and emails related to field operations
    • Serve as a point of contact for routine administrative questions from field staff
    • Assist with onboarding and separation of field employees as needed
    • Attend meetings, as assigned, and take accurate meeting notes, including action items, deadlines, and assigned responsibilities; prepare and distribute meeting summaries and follow-up documentation in a timely manner; track action items and assist with follow-up as requested
    • Participate in the Field Employee Engagement Team (FEET) activity committee to support field initiatives, as assigned
    • Perform other administrative support and project development duties as assigned
    Knowledge, Skills and Abilities:
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. A reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions.
    • High school diploma or equivalent required
    • Minimum of 3 years previous administrative or office support experience (construction industry experience a plus)
    • Strong organizational and time management skills
    • Ability to manage multiple priorities in a fast-paced environment
    • Proficient in Microsoft Office (Outlook, Word, Excel); experience with Microsoft Forms and PowerApps a plus
    • Strong written and verbal communication skills
    • Ability to work independently with minimal supervision
    • Ability to maintain confidential information
    Physical Requirements:
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
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Chesterfield