Deputy Court Clerk I/II - Westminster, United States - City of Westminster

Description

Salary: $53, $74,048.00 Annually

Location : Westminster, CO

Job Type: Full-time Benefited, 40 hours/week (1.0 FTE)

Job Number:

Department: City Manager's Office

Division: 23 Municipal Court

Opening Date: 05/27/2024

Closing Date: 6/10/2024 8:30 AM Mountain

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

The Deputy Court Clerk position assists with the daily operations of the Municipal Court. It is a moderately difficult and varied position that requires attention to detail, multi-tasking, and communication with internal and external customers. Work includes, but is not limited to, data entry, preparation and maintenance of court files, processing of motions, bond processing, CCIC entry and searches, cashiering, significant public interaction to include the explanation of court orders and requirements, and work as the courtroom bailiff or clerk. Progression from Deputy Court Clerk I to Deputy Court Clerk II is dependent upon (a) three (3) years in position (applicable prior experience may be considered) (b) successful job performance (c) demonstration of a solid understanding and use of the RMS, cross training on a wide variety of desk duties, and demonstration of informal leadership within the office, all as observed by the Court Leadership Team.

This position will be at the Municipal Court which is located at 3030 Turnpike Drive. Operational hours are Monday through Thursday 7:00 a.m. to 6:00 p.m. with the requirement of on call/rotational Saturday and/or Holiday Court coverage two to three times a quarter.

The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee's level of proficiency and usage.
ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).

This position supports the City Manager's Office, which is committed to excellence by supporting the organization and community through responsible, safe, ethical, and compliant practices. This position also supports the goals of the Municipal Court to administer equitable, fair, and impartial justice in a timely and courteous manner; protect fundamental rights; promote public safety; and facilitate community reparation through SPIRIT.

Every employee is accountable to:

• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
• Act as an ambassador by understanding and fostering the organization's mission and vision
• Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
• Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
• Address difficult or contentious issues in a constructive manner
• Support and promote change; demonstrate flexibility, and take calculated risks when appropriate
• Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
• Work to continuously improve the efficiency and effectiveness of the service or product being delivered
• Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
• Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences

GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:

• Establish effective interpersonal relationships through honest, open communication and follow through on commitments
• Recognize personal strengths and weaknesses, and target areas for personal self-development
• Demonstrate initiative in performing job tasks
• Exhibit problem solving skills leading to sound judgment and quality decisions
• Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently
• Communicate effectively with individuals and groups using clear and concise verbal and written communications
• Demonstrate accountability for work, and take ownership in job performance
• Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product

Job Specific - Every employee in this position must be able to:

• Have the ability to understand court systems and procedures
• Demonstrate knowledge of office practices, procedures and equipment; computer data entry and software specific to the court; business English, spelling, and mathematical calculations
• Demonstrate the ability to learn and apply knowledge of municipal court rules, procedures, and functions
• Make decisions in accordance with regulations
• Use good judgment at all times
• Remain calm under time-sensitive pressure situations
• Adjust rapidly to reprioritize work schedule
• Understand complex oral and written instructions, and communicate both verbally and in writing
• Work independently as well as establish and maintain effective working relationships with court staff, judges, prosecutors and staff, police, victim advocates, attorneys, the public, jurors, victims, defendants, and City officials
• Exhibit attention to detail with accuracy and efficiency in all aspects of the assigned tasks
• Multi-task, learn, and rotate to new positions as required

JOB SPECIFIC FUNCTIONS

Essential Job Functions, Duties, Responsibilities, and Tasks

• Prepare and maintain court files according to court standards; draft court correspondence
• Prepare, review, and distribute a variety of forms, motions, and other paperwork in accordance with established procedures and legal requirements
• Certify documents; maintains complex records and court dockets
• Process payments, generate receipts, and balance cash drawer
• Manage bonds received by the Court
• Explain paperwork to defendants, and set return dates
• Prepare check disbursements for the court
• Answer incoming telephone calls; provide information to the public in accordance with rules and regulations while maintaining confidentiality
• Confirm community service hours completed by defendants; track completion of classes, in-home detention, requirements related to Protection Orders, and other sentencing or pretrial orders imposed by the Court
• Check-in defendants, witnesses, jurors, interpreters, defense attorneys and other parties
• Review and prepare files for court dockets
• Prepare and handle all aspects of appeals to District Court following strict legal statutory guidelines
• Assist Court Officers in scheduling and coordinating court appearances by defendants in custody. Work with the Westminster Police Department and other enforcement agencies to monitor defendants with active warrants or those being taken in custody
• Perform electronic data exchange of driving records with the Colorado Department of Motor Vehicle; access the Colorado Crime Information Center (CCIC) database to obtain driving records and criminal histories and to enter or vacate warrants and Protection Orders
• Cover court on Saturday and/or Holiday mornings on an on-call rotating basis
• May perform duties of Jury Commissioner on behalf of the Court Administrator using automated jury management system
• Perform duties and responsibilities of court bailiff and/or courtroom clerk
• Maintain regular and punctual attendance

Other Duties and Responsibilities
Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City's discretion.
POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS

Education, Experience, Skills, Formal Training, Licenses, and Certifications
Required:

• Graduation from high school or GED
• Accurate typing skills and ten-key
• Customer service experience in an office environment
• Experience with Microsoft Office software
• Obtain CCIC certification after employment begins

Preferred:

• Experience working in a municipal or other court
• Experience in a position in the legal/judicial field such as law clerk, paralegal or administrative assistant
• Data entry/Data processing experience
• Experience in cashiering
• Database experience working in multiple programs

Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered.
Physical Requirements
Work is sedentary in nature and requires sufficient physical stamina and strength for:

• Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
• Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
• Constant light grasp, and fine manipulation and handling to perform daily duties; occasional firm grasp to safely use equipment
• Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional pushing and/or pulling of up to 25 pounds with dollies and carts

WORKING CONDITIONS
Work is performed indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies.
Required Materials and Equipment
General office equipment including computer, telephones, fax/copy machines, scanner, calculator, credit card machine, and printers.

PRE-EMPLOYMENT REQUIREMENTS

• Background checks will include employment references and criminal history, and when applicable, driver license record, and education verification
• Drug screen
• Must be legally entitled to work in the United States
• Candidates will be fingerprinted and
• Must be able to pass the FBI Criminal Justice Information Services (CJIS) criminal background check due to access to sensitive areas

The City of Westminster offers a comprehensive benefit package including:

• Health and Dental
• Flexible Spending
• Pension/ Retirement Plans
• Term Life Insurance
• Long-term Disability
• Survivor Benefits
• Wellness Program
• Education and Training Reimbursement
• General leave that provides vacation, holidays, and illness leave

For a more detailed overview of our General Non Exempt employee benefit package:

The City of Westminster does not participate in the Social Security system. In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.

401(a) Contribution Rates:
Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested.
Employer Contribution: 11.25% of your base pay.

Employer Contribution Vesting Schedule

• Less than 3 years - 0%
• 3 years - 60%
• 4 years - 80%
• 5+ years - 100%

The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.

01

Please indicate your highest level of education.

• Some high school
• High school diploma or GED
• Some college
• Bachelor's degree or higher

02

Do you have customer service experience in an office environment?

• Yes
• No

03

If you answered yes to having customer service experience in an office environment, please describe. If you answered no, please respond with N/A.

04

Do you have experience working face to face with the public, in a fast-paced environment?

• Yes
• No

05

If you answered yes to having experience working face to face with the public, in a fast-paced environment, please describe your experience. If you answered no, please respond with N/A.

06

Do you have cash handling experience?

• Yes
• No

07

Do you have experience working in a municipal court or any other court setting?

• Yes
• No

08

Please rate your level of proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook):

• Advanced
• Proficient
• Low
• None

09

Do you have database entry experience working in multiple programs?

• Yes
• No

10

Are you comfortable working in an open interactive work environment with multiple distractions?

• Yes
• No

Required Question