Executive Assistant - Deridder, United States - Amerisafe

Description

The executive assistant will perform a variety of administrative duties to support the executive staff and must maintain confidentiality at all times.

This position is a representative of the Company in all senses and is expected to uphold a high level of professionalism.

• Prior experience in a support role preferred, but not required
• Excellent writing, editing and proofreading skills
• Interpersonal skills to communicate effectively at all levels of the company, with board members and externally
• Detail-oriented, self-starter with the ability to prioritize and make decisions
• Knowledge of basic computer skills with the ability to learn new skills and programs with minimal guidance
• Flexibility to work alternate/extended hours, as needed
• Foster the AMERISAFE culture by embracing the pillars of consistency, focus, frugality, ownership and service

• Organize and prepare for meetings, including quarterly board meetings
• Gather and prepare documents and attend to meeting logistics
• Serve as the primary point of contact for coordination and facilitation of board meetings
• Coordinate with IT and Facilities as needed
• Coordinate travel arrangements for executive team, board members and others as requested
• Prepare and maintain various records and documents
• Complete special projects including PowerPoint presentations, spreadsheets, reports, etc. as requested
• Research for projects and/or legal matters may be completed, as requested
• Manage reservations, schedule cleaning and maintain supplies for the Bradley House
• Monitor incoming calls, take messages and direct calls appropriately
• Routinely perform a variety of administrative and support duties, not limited to printing, faxing, copying, etc.
• Sort and distribute incoming mail; prepare outgoing mail/packages
• Prepare expense reports, check requests and other documents as requested
• Maintain confidentiality of sensitive and potentially non-public information
• Other duties as assigned, including supporting other departments as needed