Administrative Project Coordinator - Atlanta, GA

Job summary

A client is seeking a proactive, detail-oriented professional who thrives in a fast-paced environment, can independently manage projects, and is passionate about making a meaningful impact in the community.

Responsibilities

• Provide operational and administrative support to the Vice President and Directors to ensure smooth office operations.
• Manage departmental documentation, including electronic and paper filing systems.
• Lead and mentor Administrative Assistants, offering guidance and back-up support.
• Serve as project manager for department initiatives—tracking tasks, preparing executive updates, and ensuring on-time delivery.
• Draft and edit reports, scopes of work, and other department communications with minimal oversight.
• Maintain and update departmental content across the client's intranet, internet, and shared drives.
• Compile and distribute weekly team updates and major reports
• Act as the Workday training Subject Matter Expert (SME) for the department.
• Develop and maintain databases for contacts, stakeholders, donated items, and community partnerships.
• Assist in planning and executing events, meetings, and community-based programs.
• Manage department budgets, expense reports, supply ordering, and travel arrangements.
• Provide high-quality written communication, including correspondence, presentations, meeting agendas, and minutes.
• Screen inquiries and issues, escalating as appropriate, while maintaining confidentiality and professionalism.

Qualifications

• Education: Bachelor's degree in a related field or equivalent combination of education and experience.
• Experience: Previous experience supporting executives (Vice President level or above) preferred.
• Strong background in project management, operations, or executive support.
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Access).
• Knowledge of MS Project, Adobe PDF, or Photoshop is a plus.
• Ability to multitask, prioritize competing demands, and deliver results with minimal supervision.
• Excellent verbal and written communication skills, with strong attention to detail.
• High level of integrity, judgment, and discretion in handling confidential matters.
• Valid Georgia driver's license required.

Job description