Director of Finance - Indian Wells, United States - Tommy Bahama Miramonte Resort & Spa

Description

Overview:

The Director of Finance is responsible for supervises and directs the financial activities of the Hotel, safeguards the assets, and prepares all financial reports in accordance with Generally Accepted Accounting Principles (GAAP). Serves as a financial advisor to Hotel Management and Ownership.

Annual Salary Range $135,000 - $155,000

Monitor and approve all sales, purchases, salaries, and expenses of the hotel. Analyze financial data of operations in order to educate and advise hotel staff and management on the value and benefits of internal controls and maintaining an efficient operation. Assist and counsel all department heads in the interpretation of financial data and recommend courses of action to maximize profitability. Prepare review, and present the monthly financials and the annual forecast projections throughout the year and advise hotel management, corporate office, and owners of any major variances and their impact on the operation. Develop and monitor internal controls to safeguard hotel assets. Maintain adequate internal control over revenues, expenses, assets and liabilities of the hotel and ensure accounts are maintained according to GAAP and Uniform System of Accounts. Hire, train, and supervise Accounting Department staff including coaching, counseling, and discipline. Direct accounting staff to ensure accurate accounting and timely reporting of financial data to department heads, hotel management, corporate office, and owners in accordance with GAAP.

Duties and Responsibilities:

• A warm personality, attentive, and presentable.
• Committed to delivering high levels of customer service.
• Responds courteously and efficiently to queries and problems from guests, and all staff.
• Monitor and approve all sales, purchases, salaries, and expenses of the hotel.
• Analyze financial data of operations in order to educate and advise hotel staff and management on the value and benefits of internal controls and maintaining an efficient operation. Assist and counsel all department heads in the interpretation of financial data and recommend courses of action to maximize profitability.
• Prepare review, and present the Monthly Report of Operations. Prepare the monthly, three and six month projections and budgets throughout the year and advise hotel management, corporate office, and owners of any major variances and their impact on the operation.
• Prepare forecasts and budgets as required (Annual, Revised Annual, Monthly, and/or on Corporate/Owners requests). Develop and monitor internal controls to safeguard hotel assets. Maintain adequate internal control over revenues, expenses, assets and liabilities of the hotel and ensure accounts are maintained according to GAAP and Uniform System of Accounts.
• Hire, train, and supervise Finance Department staff including coaching, counseling, and discipline. Direct accounting staff to ensure accurate accounting and timely reporting of financial data to department heads, hotel management, corporate office, and owners in accordance with Hotel.
• Ensure that all licenses, permits, and insurance policies are current and are in compliance with local, state, and Federal laws. Monitor all contracts and agreements and advise hotel management of the terms, conditions and benefits
• Assume cash management responsibilities, including preparation of statement of cash flow and, if necessary, statement of changes in financial position. Establish and audit all internal financial controls, including purchasing, cash handling and disbursements, inventories, hotel equipment, master keys, and personnel time records.
• Provide financial oversight of the capital expenditure process. Ensure capital projects are completed within established critical path and financial projections. Conduct post completion audits of capital projections.

Supportive functions:

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.

• Ensure hotel is in compliance with Corporate Policies and governmental rules and regulations. Report irregularities and non-compliant situations to General Manager and VP-US Hotel Operational Finance
• Assume leadership role in the education of supervisory staff in financial management.
• Ensure timely completion of all Balance Sheet account reconciliations.
• Ensure that the best interest of the hotel and owners are protected. Seek legal advice, if deemed necessary, from the legal department of CTH
• Ensure compliance with financial record retention policies.
• Administer the competitive bidding process.
• Cooperate with Internal/External audits. Implement agreed upon recommendation.
• Ensure timely customer satisfaction (external and internal) on accounting related inquiries and requests.
• Oversee responsibilities of computer networking operations and computer applications within the hotel.
• Attend other departmental meetings to keep appraised of other operations and to provide outside input to enhance the departments operation.
• Perform other duties that may be assigned by the General Manager or Corporate Finance.

Prerequisites:

• Excellent communication and listening skills.
• Ability to work under pressure.
• Excellent organizational and prioritization skills, attention to detail, and problem-solving skills.
• Must be mature, pleasant, courteous, cooperative and an enthusiastic team player who displays good human relations skills.
• Must be flexible in working hours, including weekends, evenings and holidays.
• Knowledge of departmental and hotel operations
• Knowledge of computers and training techniques
• Knowledge of business law, federal, state, and local taxes, as well as Department of Labor regulations
• Knowledge of insurance, employee benefits, claims and liability
• Ability to read, write, and speak the English language to communicate effectively
• Ability to exercise judgment in evaluating situations and in making sound decisions
• Ability to analyze and interpret financial data
• Leadership and organizational skills (team orientation, flexible, adaptable)
• Ability to analyze large volume of complex financial information from many sources and create reports, forecasts projections
• Basic understanding of complex computerized financial systems and ability to use it including manual dexterity to operate all office machines
• Exepert knowledge of various computer programs, such as Word and Excel
• Systems HMS, ProfitSword,

Physical Requirements:

The physical requirements are representative of those that must be met by the team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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