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Executive Administrative Assistant - Memphis - Insight Global
Description
Job Title:
Executive Administrative Assistant
Location:
Onsite – Memphis, TN
Schedule:
Monday to Friday, Full-Time
Position Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within the Finance business unit.
This role is critical to ensuring smooth day-to-day operations and will work closely with an Executive Vice Chancellor, an Assistant Vice Chancellor, and a current Executive Assistant.
The ideal candidate will be resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.Key Responsibilities
Manage multiple executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
Prepare meeting materials, take business notes, and assist with follow-up communications.
Draft and edit internal communications, newsletters, reports, and presentations.
Handle confidential correspondence and sensitive information with discretion.
Maintain filing systems, process expense reports, and support procurement documentation.
Greet visitors, answer phones, and provide general office support.
Collaborate across departments to ensure executive needs are met efficiently.
Support HR and payroll functions including compliance tracking and data entry.
Minimum Qualifications
5+ years of executive administrative experience.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
Strong written and verbal communication skills.
Experience in travel coordination and meeting logistics.
Ability to multitask and prioritize in a dynamic environment.
High emotional intelligence and professional demeanor.
Experience supporting C-suite or senior leadership.
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