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  • Executive Administrative Assistant - Memphis - Insight Global

    Insight Global
    Insight Global Memphis

    2 months ago

    Description

    Job Title:
    Executive Administrative Assistant


    Location:
    Onsite – Memphis, TN


    Schedule:
    Monday to Friday, Full-Time

    Position Overview

    We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within the Finance business unit.

    This role is critical to ensuring smooth day-to-day operations and will work closely with an Executive Vice Chancellor, an Assistant Vice Chancellor, and a current Executive Assistant.

    The ideal candidate will be resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
    Key Responsibilities
    Manage multiple executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
    Prepare meeting materials, take business notes, and assist with follow-up communications.
    Draft and edit internal communications, newsletters, reports, and presentations.
    Handle confidential correspondence and sensitive information with discretion.
    Maintain filing systems, process expense reports, and support procurement documentation.
    Greet visitors, answer phones, and provide general office support.
    Collaborate across departments to ensure executive needs are met efficiently.
    Support HR and payroll functions including compliance tracking and data entry.
    Minimum Qualifications
    5+ years of executive administrative experience.
    Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
    Strong written and verbal communication skills.
    Experience in travel coordination and meeting logistics.
    Ability to multitask and prioritize in a dynamic environment.
    High emotional intelligence and professional demeanor.
    Experience supporting C-suite or senior leadership.

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