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Peabody

    Associate Administrative Assistant - Peabody, United States - The Ash Group

    The Ash Group
    The Ash Group Peabody, United States

    3 weeks ago

    Default job background
    Construction / Facilities
    Description

    Associate Administrative Assistant

    Setting: Onsite

    Location: Peabody, MA

    Duration: 1 month (temporary)

    Schedule: Mon-Fri 8am - 5pm EST

    Summary:

    • The Receptionist will be responsible for answering, directing, and providing timely, courteous, and professional telephone support for all inbound phone calls.
    • This person will greet all visitors as they enter the building and ensure the professional appearance of the main lobby is maintained.
    • The Receptionist will perform administrative duties as assigned.

    Description of major duties:

    • Answer all incoming calls professionally and courteously.
    • Greet all customers, vendors, and/or guests professionally and courteously.
    • Ask visitors for picture ID and give contractors safety brochures (if first time in bldg.)
    • Maintain the professional appearance of the main lobby and reception area.
    • Direct incoming customer sales calls to the appropriate backup associate when necessary.
    • Ensure all customers, vendors, and/or guests sign in upon entry and have a badge assigned to them.
    • Ensure that they sign out and return the badge upon exiting.
    • Sort the daily incoming mail. (mail distribution handled by facilities)
    • Responsible for updating the telephone directory on a monthly basis.
    • Order office supplies as necessary.
    • Print badges and nameplates as needed to back up Facilities (Currently, Facilities handles this)
    • Perform miscellaneous duties as requested.
    • Manage the building conference room calendars.
    • COD check process for FedEx and UPS
    • Accounts receivables processing
    • Office supply ordering
    • Support EAs with catering needs.
    • Some file and record management
    • Printing, copying, faxing
    • Some office email communications
    • FedEx/UPS support to staff
    • General 'go to' for everyone in the office.

    Qualifications:

    • High School Diploma or equivalent.
    • A minimum of one year of switchboard, receptionist, and administrative experience is required.
    • Must be able to work well under pressure and always maintain professional, courteous, and calm behavior.
    • Excellent oral communication skills are required.
    • Proficiency with Microsoft Office programs is required.
    • Reliability & punctuality is a must.

    Certifications & Licenses:

    Proficiency with Microsoft Office programs required

    We Offer:

    We offer our contractors medical, dental, vision, and direct primary care benefits and contribute towards each contractor's monthly health insurance premium. After six months of employment, they can also participate in our 401(k) plan.

    Our 401(k) plan is matched up to 4% and has 100% vesting immediately.

    The Ash Group:

    • About the right opportunities, integrity, professionalism, and responsiveness. That's what you can expect from The Ash Group.
    • We understand that finding the right fit for you is so much more than a pattern matching your skills to a set of job requirements. That's why we take the time to listen and learn about you, your life and work styles, your goals, and your interests.
    • We put that knowledge to work along with our expertise and connections to help you achieve better work and a better life. Success, flexibility, fast track. It can happen when you work with a firm that understands your strengths, goals, and the kind of position that meshes perfectly with them.
    • We minimize your search time and maximize the quality of your work experience.

    This role cannot support c2c; please apply for rate per hour information.

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