Accounts Payable Specialist - Dobbs Ferry, United States - Mercy College

Description

Job Posting Summary

This position is directly responsible for processing invoices (including expense reimbursements) and applying Accounts Payable and Travel and Expense Reimbursement policies.

Qualifications

A


Administrative/Technical/Service:

• Prepare and review invoices, check requests, and expense reimbursements for correct amount, address, chart of accounts values, and bank account, as well as special handling instructions.
• Enter invoices, check requests and expense reimbursements into accounts payable system in preparation for the processing of checks.
• Obtain payment approval if documentation is in order, electronic or manual, as necessary.
• Match and upload check images to invoice transactions.
• Communicate with internal and external vendors to resolve discrepancies and past due balances.
• Organize payment files and maintain filing system.
• Submit journal entries for corrections needed.
• Void and reissue checks, as necessary.
• Open and review mail.
• Review vendor statements to ensure there are no past due invoices.
• Maintain and monitor transactions in process, including open invoice files, incomplete invoices, approval requests, NSF (over budget), etc.
• Assist with month-end and year-end closing analyses and accruals.
• Assist with annual and internal audit tasks and analyses.
• Perform other duties/projects as assigned.

B. Organizational

• Manages time and other resources to meet established short and long-term goals within the agreed upon timeframes.
• Demonstrates flexibility in the acceptance and completion of work assignments.
• Participates in the Finance Department's performance improvement activities.
• Maintains confidentiality in the management of information.
• Demonstrates written, verbal and interpersonal ability to deal with "customers, supervisors, and peers as needed to do the job and resolve difficult situations.
• Demonstrates excellence in customer service delivery.
• Communicates and/or implements innovative ideas to proactively solve problems and develop the Finance Department / College.
• Demonstrates a willingness to develop the technological expertise required for the job.
• Demonstrates respect for others' inclusiveness, fostering cooperation and teamwork.
• Is punctual and maintains a satisfactory attendance record.
• Appropriate attire for the office.
• Collaborates and cooperates with other employees and departments.
• Identifies and initiates actions independently to support the vision, mission, and objectives of the Accounts Payable Team. Takes initiative in troubleshooting and resolving issues and completing tasks. Seeks to learn and continuously develop self. Uses resources wisely and effectively.
• Educational/Professional Development:
• Identifies learning strengths and needs and utilizes learning resources.

C


Communication/Relationships:

• Demonstrates a professional, courteous, and respectful attitude in dealing with clients, supervisors, and other members of the Mercy College community.
• Answers telephones and emails in an appropriate, professional manner, and resolves problems in a reasonable timeframe.

E


Policies and Procedures Compliance:

• Complies with policies and procedures of the Finance Department and the College.
• Complies with the College's Code of Conduct.
• Identifies and reports gaps in policies and procedures to management.
• Complies with all required training.

Required Skills & Experience:

• Knowledge of basic accounting principles.
• Demonstrated leadership, interpersonal, written and oral communication, problem solving, organizational and presentation skills.
• Proficiency in MS Office particularly Excel, Word and Outlook.
• Strong attention to detail, customer service, ability to work independently, and great levels of responsibility required

About Mercy

Mercy University is a dynamic, diverse New York City area university whose students are on a personal mission to get the most out of life by getting the most out of their education.

Our institution is an independent, coeducational university that offers more than 100 undergraduate and graduate degree and certificate programs within six schools:
Business, Education, Health and Natural Sciences, Nursing. Liberal Arts and Social and Behavioral Sciences. Mercy's efforts in these programs have been recognized over the last several years.

As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been honored by being ranked nationally among the top Colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU).

Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology and Business.

Additionally, to support our diverse student body, Mercy University has pursued and been awarded a number of federal grants which enable us to better develop and deliver services to our students.

Mercy University is proud to be recognized as an institution which helps under-served students to achieve their educational aspirations. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020 and 2022. The vibrancy of the University culture is sustained by a diverse student body from around the region.

Serving 8,500 full-time and part-time undergraduate and graduate students, the University offers campuses in Dobbs Ferry, Bronx, Manhattan as well as online offerings.

At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.


Our Mission:

Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.

EEO Statement

Mercy University is an equal opportunity employer.

Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community.

All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.

The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the company.

The University is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Campus Safety

Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.

Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.


Health Insurance:
UntitedHealthcare Oxford

In-network and out-of-network plan options

EmblemHealth HIP Prime HMO (Union Staff)


Dental Insurance:
UnitedHealthcare Oxford

In-network and out-of-network plan options


Vision Insurance:
UntitedHealthcare Oxford


Paid Time Off:
Mercy University provides generous leave benefits to its employees.


Disabilities & Workers Compensation Insurance:
Coverage in accordance with New York State regulations


Life Insurance:

Long-Term Disability:
The Hartford


Short-Term Disability:
The Hartford


Flexible Spending Account (FSA):
Ameriflex


Retirement Benefits:

TIAA
The Mercy University Retirement Plan is comprised of two components:

Deferred Compensation Plan

All eligible employees may contribute to the Deferred Compensation Plan on a pre-tax basis upon joining the University.

Defined Contribution Plan

Eligible employees are enrolled in the Defined Contribution Plan after two (2) years of full-time employment at Mercy University and receive a semi-monthly contribution from the College, based on age and salary.

If an employee is under age 36, they will receive a contribution of 3.3% of their annual salary each pay period.

If an employee is age 36 or older, they will receive a contribution of 9% of their annual salary each pay period.

If employed full-time for two (2) or more consecutive years by another institution(s) of higher education (college or university), without an intervening break in service within the last twelve (12) months prior to employment before joining Mercy, please submit a waiting period waiver form to Office of Human Resources.

The Defined Contribution will begin as of the first day of the month following receipt of the completed waiver form.

Remote Work:
Mercy University recognizes the important role that workplace flexibility can play in an employee's ability to manage work-life balance.

Learn more about our remote work policy here.


Tuition Remission:
Staff & Faculty

Mercy University provides a competitive education to students and extends that formal education opportunity to employees, and their spouses/domestic partners, and dependents at a reduced tuition rate through this Tuition Remission Benefits Policy for Mercy Employees.

Learn more about our tuition remission here.


Tuition Exchange:
We are a member of the Tuition Exchange Program. Employees are eligible to apply for the Tuition Exchange Program after completing two (2) consecutive years of full-time employment.


Employee Assistance Program:
Compsych


Voluntary Benefits:
Allstate Identity Protection

LegalEase

Liberty Mutual Auto & Homeowners

Nationwide Pet Insurance

PlumBenefits

ScriptSave

Working Advantage

Note:
The above describes a brief summary of benefits and is subject to change.

Agency Mercy University

Address 555 Broadway

Dobbs Ferry, New York, 10522

Phone

Website