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- ScheduleWeekly Prep Hours 2 hours per week (flexible between the hours of 8:00 and 4:30 pm) plus event timeJanuary: 26.
Special Events Assistant - Waukesha, United States - City of Waukesha, WI
Description
Salary:
$17.00 HourlyLocation : City of Waukesha -PARK-REC & Forestry Aviation Drive Waukesha, WI
Job Type:
Seasonal
Job Number:
Department: Parks, Recreation and Forestry
Opening Date: 02/13/2024
Closing Date: 11/22/2024 11:59 PM CentralAssists in providing Community Special Events. Serves in a supervisory capacity for special events. Is responsible for the management of safety practices and ensuring the implementation of high-quality events. Works under the general supervision of the Special Events Coordinator. Supervision may be exercised over staff and volunteers.
Title:
Special Events AssistantReports to:
Special Event AssistantWage: $17.00 per hourSample
Friday, January 19, 2:00pm to 10:00pm (8 hours - JanBoree Lowell Park)
Saturday, January 20, TBD ( - JanBoree Lowell Park)February: 8 hours (8 hours prep)
March: 8 hours (8 hours prep)
April: 16 hours (8 hours prep + 8 event time)
Sunday, April 7, 7:00am to 3:00pm (8 hours - Trailbreaker)
May: 8 hours (prep)
June: 21 hours (8 hours prep event time)
Tuesday, June 11, 2:30pm to 10:30pm (8.0 hours - Tribute Concert, Cutler Park)
Monday, June 17, 5:00 to 10:00 pm (5 hours - Movies in the Park, Cutler Park)
July: 30 hours (8 hours prep + 22 event time)
Monday, July 3, 2:00 pm to 11:00 pm and/or July 4, 8:00am to 2:00pm (6 hours - Parade)
Tuesday, July 9, 2:30 pm to 10:30pm (8 hours - Tribute Concert, Cutler Park)
Monday, July 15, 5:00 to 10:00 pm (5 hours - Movies in the Park, Cutler Park)
August: 41 hours (8 hours prep + 33 event time)
Tuesday, August 13, 2:30 pm to 10:30pm (8 hours - Tribute Concert, Cutler Park)
Thursday, August 19, 5:00 to 10:00 pm (5 hours - Movies in the Park, Cutler Park)
Thursday, August 22, 4:00 to 10:00 pm (6 hours - Beer Gardens)
Friday, August 22, 4:00 to 10:00 pm (6 hours - Beer Gardens)
Saturday, August 24, 2:00 to 10:00 pm (8 hours - Beer Gardens)
September: 55 hours (8 hours prep + 37 event time)
Thursday, September 5, 4:00 to 10:00 pm (6 hours - Beer Gardens)
Friday, September 6, 4:00 to 10:00 pm (6 hours - Beer Gardens)
Saturday, September 7, 3:00 to 10:00 pm (7 hours - Beer Gardens)
Tuesday, September 10, 2:30pm to 10:30pm (8 hours - Tribute Concert, Cutler Park)
Friday, September 20, 4:00pm to 11:00pm (7 hours - Oktoberfest, Frame Park)
Saturday, September 21, 2:00pm to 11:00pm (9 hours - Oktoberfest, Frame Park)
Monday, September 23, 8:00 am to Noon (4 hours - Oktoberfest)
October: 8 hours (8 hours prep)
November: 16 hours (8 hours prep + 8 event time)
Saturday, November 9, 12:00pm to 8:00pm (8 hours - Operation Honor)
December: 8 hours (8 hours prep)
Major Duties and Responsibilities:
Assists in hiring staff/volunteers for events.
Works with Special Event Coordinator to help organize, coordinate and lead the implementation of community activities.
Works with vendors to obtain prices, equipment and supplies.
Responsible for event readiness including site and facility inspections.
Assists in ensuring proper supervision of event. Performs even set-up and take down.
Responsible for on-site public relations at Special Events. Appropriately handles questions and concerns at the site. Observes, enforces and explains all facility rules and regulations.
Assist in the implementation of financial procedures, ensures consistency in WPRF operational standards.
Responsible for verifying staff/volunteer hours. Completes and submits the hours each week to Special Event Coordinator.
Attends and provides all in-service training, ongoing evaluations and staff/volunteer trainings. Is responsible for programming including communication, scheduling staff volunteers. Review current staff manual.
Ensures implementation of the facility/site emergency action plans and facility/site rules.
Communicates equipment and supply needs to the Waukesha Parks, Recreation and Forestry Department.
Ensures that the staff/volunteers follow proper procedures. Prepares, submits records and reports as needed.
Reports immediate concerns to Special Event Coordinator.
Completes event evaluations.
Carries out additional duties as may be assigned.
Position QualificationsMust be at least 18 years of age or olderMust hold current American Red Cross CPR, First Aid and AED certification or can obtained through the department within the first year of employment)Prefer knowledge of concession stand operations, cash handling and safe food handling procedures.
Ability to assign duties and supervise personnel, volunteers and contractual entertainment.
Prefer college or university graduate with training in business, marketing, recreation or related area.
The City of Waukesha is an Equal Opportunity EmployerNo Benefits01 Are you 18 years of age or older? Yes No 02 Do you possess a First Aid/CPR/AED Certification? Yes No 03 Why do you want to work for the City of Waukesha? Required Question