Administrative Assistant III - Denton - Hulcher Services, Inc

    Hulcher Services, Inc
    Hulcher Services, Inc Denton

    7 hours ago

    Description

    Job Type
    Full-time
    Description
    General Summary: Serve as a shared administrative resource supporting two departments, balancing competing priorities while maintaining accuracy and efficiency. Ideal candidate will provide high-level administrative support requiring exceptional attention to detail and strong organizational skills.
    Duties and Responsibilities:

    • Accurately enter, update, and maintain data across multiple internal systems, ensuring real-time status visibility and data integrity.
    • Monitor workflows and proactively track deadlines to ensure time-sensitive deliverables are completed accurately and on schedule.
    • Generate, analyze, and distribute reports using internal databases and reporting tools.
    • Cross-reference data between systems to identify discrepancies and resolve inconsistencies.
    • Prioritize and seamlessly transition between multiple tasks without loss of accuracy or momentum.
    • Support departmental coordination by tracking action items, following up on open items, and ensuring closure.
    • Maintain organized digital records and documentation to support audit readiness and operational transparency.
    • Collaborate with cross-functional teams to obtain necessary information and ensure timely updates. Prepares complex correspondence, reports, forms, and documents.
    • Support our internal customers with a spirit of excellence by asking questions for clarity, helping to direct them when they are unsure of processes, and assisting them in obtaining information in unfamiliar circumstances.
    Requirements
    Requirements:
    • Exceptional attention to detail with a proven ability to produce highly accurate work under tight deadlines.
    • Strong analytical mindset with the ability to identify patterns, gaps, and process inefficiencies.
    • Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment.
    • High proficiency in working across multiple software platforms and internal systems simultaneously.
    • Strong problem-solving skills and ability to work independently with minimal oversight.
    • Excellent organizational and time-management skills.
    • Clear and professional written and verbal communication skills.
    • Preferred experience in a high-volume work environment that includes short timelines for work completion.
    Skills Required:
    • Advanced proficiency in Microsoft Office Suite:
    • Excel (pivot tables, VLOOKUP/XLOOKUP, data validation, basic formulas, sorting/filtering large datasets)
    • Word (document formatting, templates, tracked changes)
    • Outlook (calendar management, shared inboxes, scheduling across teams)
    • Comfort learning new proprietary systems quickly.
    • Strong data entry skills with emphasis on accuracy and speed.
    • Experience pulling and generating standard and ad hoc reports.
    • Familiarity with shared drives, document management systems, and file version control.
    • Communicating effectively, written/verbal, to various internal and external audiences.
    • Comfortable working under strict deadlines with measurable deliverables.
    • Effective organizational and task-tracking methods.
    • Experience managing competing priorities from multiple stakeholders.
    • Ability to identify inefficiencies and recommend improvements.
    Ideal Candidate Traits:
    • Thrives in structured, process-driven environments.
    • Comfortable shifting priorities throughout the day while maintaining composure and precision.
    • Naturally inquisitive - asks clarifying questions to ensure accuracy.
    • Takes ownership of deliverables and follows through to completion.
    • Discreet and trustworthy with sensitive or confidential information.
    Educational / Experience Requirements:
    High School Diploma or equivalent. 3 or more years general office experience.
    **Preference given to those with job costing familiarity, RFP process knowledge, and billing or pay application history.
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