Senior Manager Financial/ Contract Analyst - Washington, United States - Addison Group

Description

Our client, an extremely prestigious Association, is seeking a Financial/ Budget Analyst to join their team. Great environment with lots of room to grow.

Role: Financial/ Budget Analyst

Schedule: in office once, a week—in D.C

Vaccination: Required

Type: Contract- Hire

Pay: 35-40 hr

Converts 90k

Keys:

• Federal Awards/Contracts Experience-70% of funding is federal/contracts
• Strong Excel-pivot tables, analyze data
• Strong budget background
• Prepares budget estimates and projections based on actual performance, previous budget figures, estimated revenue, expense reports, and other components for an assigned portfolio of projects at appropriate levels in line with established Service Level Agreements
• Reviews and approves expenditures to ensure adherence to budget and other compliance requirements, such as sponsor agreements
• Maintains records of expenses and budget balances and reconciles monthly financial reports
• Analyzes expenditures and revenues, budget variances, and compiles regular and special statistical reports for internal and external customer

Responsibilities:

Finance Manager is accountable for preparing, monitoring, managing, and reconciling budgets and forecasts; oversight of all financial transactions in portfolio; and for developing grant proposals, financial reports, and maintaining appropriate documentation.

Budget and Financial Management (45%)

• Maintains and updates monthly grant and project BTAs with latest financial data; forecasts remaining expenditures; communicates updates with project managers and Managing Director; proactively identifies and takes needed action based on financial results; monitors and adjusts for related downstream impacts
• Reviews and monitors expenditures on a monthly basis to ensure expenses are booked to the correct account and correct project and are in accordance with donor guidelines, as applicable; proactively identifies and makes needed corrections
• Develops Institutional annual budget and quarterly forecast submissions for portfolio of projects and/ or assigned departments
• Assists Managing Director in the production of analyses and reports related to center, scholar, initiative, and department fundraising needs; budget trends; and funding scenarios
• Supports the Managing Director in the preparation of financial presentations, reports, and materials for the Institution and GS leadership
• Works with Managing Director and GS development staff to monitor, track, and budget for likely funding opportunities
• Maintains and updates the project timesheet tracker with relevant project information to ensure alignment with most recent forecasts; monitors financial impact of leave balances; communicates changes to relevant staff

Grant and Proposal Management (35%)

• In collaboration with relevant GS staff, prepares proposal budgets and modifications for review by the Managing Director; uploads relevant information to proposal site
• Monitors grant milestones to ensure timely submission to funder; identifies needs for extensions or budget realignment based on forecasts; coordinates needed modifications with program development and grants staff
• Serves as primary liaison with Grants Administration to prepare and review funder financial reports for Managing Director approval; Serves as GS point of contact for questions on donor financial reporting and other grant requirements
• Processes incoming grant and other revenue; creates new projects in accounting system; maintains and ensures grant documentation files are organized and up to date; identifies the need for and prepares pre-award spending requests; updates revenue tracker as revenue is received; monitors and maintains outstanding accounts receivable

Financial Administration (20%)

• Approves and monitors timesheets, provides staff training on submitting time, ensures approval of all delegate-submitted timesheets, communicates with GS staff to ensure timesheets are submitted and approved on time; and troubleshoots timesheet issues.
• Serves as primary liaison with program, procurement, and accounting for all travel and expense reimbursements (TER)s and related questions; Reviews all TER submissions for accuracy and ensures expenses follow policies; troubleshoots issues with relevant staff; trains staff on travel processes, policies, and procedures
• Reviews, prepares, processes, tracks, and maintains appropriate documentation for all non-routine expenditures, including contract payments, invoices, p-cards, and travel; serves as holder of GS purchase card
• Problem-solves payment and accounting issues as they arise; Monitors accounts payables and invoicing, ensures timely and accurate payment of invoices and contract payments, following up with central accounting as necessary.
• Maintains electronic finance files, reviewing regularly for organization and archiving as necessary; Communicates processes and procedures related to finance function