- Draft and update meeting agendas for review by Legal Assistant and Attorney
- Ensure timely posting of completed agendas with relevant County and District authorities
- Facilitate quorum calls to ensure requisite Board member attendance
- Amend meeting minutes as required
- Distribute meeting packets to clients via email and mail
- Manage and validate posting certificates from consultants and Counties
- Monitor progress on pending projects and documents
- Coordinate and manage meeting arrangements
- 5-7 years of professional experience in a similar role
- Excellent oral and written communication skills
- Proficiency in Microsoft Office suite
- Strong experience in Outlook
- Demonstrated ability to meet strict deadlines while maintaining attention to detail
- Effective communication skills across diverse stakeholders
- Capacity to independently manage multiple projects
- Proficient multitasking abilities
- Extended periods of desk-bound work
- Proficiency in typing
Administrative Assistant - Houston, United States - GTN Technical Staffing and Consulting
Description
Administrative Assistant
DETAILS
Location: Houston, TX 77207
Work Schedule: Onsite
Position Type: Direct-Hire
Salary: $48,000 - $50,000 base salary
Residency Requirements: Candidates authorized to work in the US are encouraged to apply. No sponsorship is being offered at this time.
ROLE SUMMARY
We are seeking a detail-oriented individual to facilitate the smooth execution of monthly District Board meetings by efficiently preparing meeting agendas, organizing necessary documents, and coordinating meeting logistics.
KEY RESPONSIBILITIES
QUALIFICATIONS
PHYSICAL REQUIREMENTS
WORKING CONDITIONS This role primarily operates in an indoor office setting with a standard Monday through Friday schedule from 8:30 am to 5:00 pm, with flexibility for extended hours as business needs dictate.