Human Resources Specialist - Salina, KS,

HR & Recruiting Coordinator · Department: · Administrative · Location: · Salina · Reports To: · Vice President of Operations · Created Date: · Feb. 2015 · FLSA Status: · Exempt · Revised Date: · May 2023 · 40 Hours per week. · Position Summary · The HR & Recruiting Coordinator wi ...

Job description

HR & Recruiting Coordinator

Department:

Administrative

Location:

Salina

Reports To:

Vice President of Operations

Created Date:

Feb. 2015

FLSA Status:

Exempt

Revised Date:

May 2023

40 Hours per week.

Position Summary

The HR & Recruiting Coordinator will support our Vice President of Operations with the day-to-day functions of human resources and talent acquisition. This position will be responsible for contributing to the company's performance by supporting company and human resources objectives in the areas of performance management, talent acquisition, training and onboarding, communications, and the application of employment policies and procedures

Essential Duties and Responsibilities

• Adheres to all Human Resources policies and procedures relating to clinical licensure standards.
• This position serves as the first point of contact and subject matter expert for employees and leadership around HR, Benefits, and Payroll policies and procedures. 
• Assist in resolving issues and concerns within the scope of position.
• Build strong and trusting relationships with agency leadership.
• Lead HR projects and initiatives.
• Make recommendations/advise/ coach leads, supervisors, and managers as appropriate.
• Lead and administer policies and procedures that support the company philosophy, culture, and strategic goals.
• Resolve employee relations issues that require more experience and knowledge.
• Partner with hiring managers to proactively define workforce needs and key roles.
• Lead the recruiting efforts by creating recruiting campaigns, participating in job fairs, conducting interviews, and engaging with the applicant through the onboarding process.
• Manage multiple staffing vendors and contracts.
• Utilize the HRIS system to track department analytics, analyze trends, translate data into insights and provide opportunities for solutions and improvement.
• Conduct onboarding and offboarding sessions.
• Facilitate the day check ins with employees.
• Respond to unemployment claims and attend appeal hearings.
• Ensure the HRIS system, employee files, and I-9 documents are accurate and maintained.
• Coordinate injury management and employee leaves.
• Coordinate the annual enrollment process for benefits and assist employees with benefit questions.
• Provide support to the annual performance management process to include goal setting, mid-year check-ins, annual appraisals, and compensation planning.
• Facilitate an open-door policy and appropriately directs team member relations issues to identified manager or executive.
• Ability to thrive in a fast-paced work environment.
• Maintains knowledge of legal requirements and government reporting regulations affecting recruitment and training and ensures policies, procedures, and reporting are in compliance.
• Collaborate with Marketing Department on employee newsletter content and information
• Other duties as assigned.

Supervisory Responsibilities

This position does not have supervisory responsibilities. Responsibilities do include interviewing, hiring, and training employees; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical – Synthesizes complex or diverse information; Collects and researches data, Uses intuition and experience to complement data; Designs work flow and procedures.
• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills – Assess own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to other's ideas and tries new things.
• Oral Communication – Speaks clearly and persuasively in positive or negative situation; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication – Writes  clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Quality Management – Looks for ways to improve and promotion quality; Demonstrates accuracy and thoroughness.

Competencies - Continued

• Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences, educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Strategic Thinking – Develops strategies to achieve organizational goals; Understand organization's strengths & weaknesses; Analyzes markets and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions
• Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Motivation – Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity – Meets productivity standards; Completes work in a timely manner; Strives to increase productivity, Works quickly.
• Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events.
• Attendance/Punctuality – Consistently at work and on time; ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability– Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative– Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for an offers help when needed.
• Innovation– Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovate approaches and ideas; Presents ideas and information in a matter that gets others' attention.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.

Education and Experience

Bachelor's degree (B.A.) from a four-year college or university, or one to two years related experience and/or training; or the equivalent combination of education and experience. SHRM certifications are desired.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have computer knowledge

Certificates, Licenses and Registrations

• Current valid Kansas Driver's License.
• Prefer HRCI - Professional Human Resource (PHR) Certification.
• Prefer SHRM – Certified Professional (SHRM-CP) Certification.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to talk and hear.  The employee is frequently required to stand, walk; sit; use hands to finger, handle or feel; reach with hands and arms and taste or smell.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

PHI Access Level

Level 3 – This position only has incidental access to patient medical information, full access to employee medical information.