- Facilitates the daily operations to maintain the district's PCard program; including processing applications, credit limit adjustments, scheduling and maintaining daily appointments for PCard distribution.
- Operates an Enterprise Resource Planning system (ERP) on a daily basis to process, review, and audit Expense Reports as needed.
- Handles or is privy to matters related to purchasing that are confidential in nature and used in negotiations with internal and external stakeholders, including, but not limited to, private relationships, contracts, internal lawsuits/litigations, and internal audit requests.
- Often acts as a first point of contact for Cardholders in need of purchasing guidance.
- Accurately modifies the online system with participant changes, updates, and cancellations.
- Facilitates ongoing communications with our Cardholders in monthly newsletters.
- Maintains a collaborative relationship with PCard programs bank partners, acts as the liaison between the bank and our Cardholders and approvers.
- Ensure that the monitoring and audit process is clearly documented and prompt action is taken when program violations are discovered.
- Monitors PCard activity, usage, compliance and patterns; investigates unusual patterns and analyzes expenditures.
- May also assist in purchasing duties for the department if needed.
- Two (2) or more years of high volume customer service, administrative or in purchasing/contract administration, preferably in an educational environment.
- Experience working with vendors, administrators, and school staff (e.g., principals, staff) preferred.
- Experience using or working with ERP systems is preferred.
- Experience using purchasing tools, working with commodities, and implementing organizational purchasing policies and procedures preferred.
- Knowledge of Google Suite (Docs, Sheets, etc.).
- Effective time management and organizational skills.
- Effective communication skills.
- Strong attention to detail.
- Effectively handle multiple demands and competing deadlines.
- The ability to take responsibility for ones own performance.
- Work collaboratively with others on a team.
- High degree of integrity in handling confidential information.
- The ideal candidate will be extremely detail oriented.
- Excellent oral and written communication skills required.
- Organizational and customer service skills required.
- Working knowledge and understanding of basic accounting principles and procedures.
- Possess excellent interpersonal skills.
- Have a collaborative/partnering work style.
- Demonstrate strong computer skills, specifically in spreadsheet applications (preferably Microsoft Office applications); proficiency with Excel preferred.
- High School diploma or equivalent is required
- Work Year Calendars (including accrued time off): Benefits (including DPS contributions):
administrator, purchasing card program - Denver, United States - Denver Public Schools
Description
Please apply directly to the DPS website from a laptop/computer to be considered by the Hiring OF FINANCETraditional 235 work days per yearFTE:
1.0Salary Range:
$50,248 - $60,299
Please note: Applications will be received until April 18, 2024. If the position is not filled then, we may consider applications submitted after the deadline.
Interested applicants must apply online by visiting Denver Public Schools job board at Essential Functions and Objectives:
Facilitates the management of the district's credit card program. Support the on-going maintenance, growth and expansion of the Purchasing Card (PCard) program. Develop reports as well as analyze data as it pertains to card utilization and policies. Ensures that all policies, processes and procedures are incorporated into the district card program. Acts as a liaison between Cardholders and the bank and assists with issue resolution as needed.
Knowledge, Experience & Other Qualifications:
Education Requirements:
Additional Information:
Compensation Structures:
Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools
About Denver Public Schools:
Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood.
Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation.
DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.
DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth.
Learn more at Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation.
It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
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