Administrative Assistant - Escondido, United States - Bilbro Construction Company Inc.

Description

Job Classification: Administrative Assistant - Construction Industry Location: Escondido, CA - In-Office Job -Job Type: Full Time, Hourly Job Family: Construction - Federal Industry Experience desirable Compensation: $21.50 an hour to $26.50 Based on experience and qualifications

Company Information: Exciting career opportunity for an Administrative Assistant to join a rapidly growing construction company. Bilbro Construction has comprehensive construction and engineering services for new construction, repair, retrofit, renovations of existing structures, and general engineering construction. Our projects and services encompass industrial and commercial al buildings, including the design and development of all aspects of construction. To learn more, please go to Bilbro
Responsibilities: This position will assume responsibilities to support Accounting Department and Office Manager. Work closely with the other department members in creating and maintaining a clear and concise workflow.
Job Duties:

• Manage accounts and perform weekly and monthly bookkeeping.
• Input all invoices in Paperless for Project Managers' approval.
• Help to reconcile payroll time sheets weekly.
• Set up employee benefits.
• Reconcile credit card expenses monthly.
• Monitor and administer lien releases.
• Maintain accurate cost coding for projects and administration.
• Monitor and process certified payrolls bi-weekly.
• Assist in the preparation of Sales & Use Tax Reports.
• Update weekly check log for AP check runs.
• Fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed.
• Manage receipts for joint checks and coordinate with A/P to pay subcontractors.
• Assist with bank reconciliations.
• Support field operations for administration requests.
• Support and greet visitors as needed.
• Create and maintain filing systems, both electronic and physical.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results
• Ensures organization and clerical accountability.
• Screening phone calls and routing callers to the appropriate party.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Handling other office tasks as they are delegated.

Accounting Assistant Requirements:

• Bilingual in English/Spanish.
• A minimum of a high school diploma or equivalent is required to work as an Accounting Assistant.
• Associate Degree is preferred but not required.
• Accounting Assistant is considered an entry-level position.
• Prior administrative experience is a plus.
• Attention to detail.
• Proficiency with computers and bookkeeping software, strong typing skills.
• Exceptional time management and verbal and written communication skills.
• Familiarity with basic accounting principles.
• Professional manners and a strong ethical code.
• Ability to multitask and remain motivated and positive.
• Commitment to working efficiently and accurately.
• Experience in the construction industry preferred

Pay/Benefits:Bilbro Construction offers a competitive salary depending on experience and an excellent benefits package including Medical, Dental, and Prescription Drug Plans; Life and Disability Insurance and Paid-Time Off.
Bilbro Construction is an Equal Opportunity Employer.