Proposal Coordinator - Reston - RIVA Solutions

    RIVA Solutions
    RIVA Solutions Reston

    3 days ago

    Description

    Proposal Coordinator

    Reston, VA (Partial Remote) Terms: Full-Time Clearance: U.S. Citizenship Required Travel: 010%

    RIVA Solutions' Growth and Proposal Team supports the company's strategic expansion across the federal civilian market by leading and executing high-quality proposal responses for complex IT, cybersecurity, cloud, and digital transformation opportunities. The Proposal Department plays a critical role in RIVA's success by ensuring compliant, compelling, and competitive submissions across a wide range of contract vehicles and agencies.

    Position Overview

    RIVA Solutions is seeking a Proposal Coordinator to support full-lifecycle federal proposal development within our Proposal Department. This role provides hands-on coordination, production, and compliance support for responses to RFPs, RFQs, RFIs, Sources Sought Notices (SSNs), and related research activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment. This role works closely with Proposal Managers, technical SMEs, capture teams, and external partners to support high-quality proposal submissions.

    Core Responsibilities

    • Support Proposal Managers with full-lifecycle development of federal proposals, including RFPs, RFQs, RFIs, SSNs, and market research responses
    • Independently coordinate RFIs and smaller task order proposals, managing schedules, deliverables, and submissions end to end
    • Support proposal startup activities, including workspace setup (SharePoint, Slack), outlines, schedules, compliance matrices, and kickoff preparation
    • Schedule and coordinate proposal meetings (kickoffs, standups, reviews, and submission activities); document and distribute meeting notes with clear action items and deadlines
    • Track proposal tasks, assignments, and milestones across multiple concurrent efforts; proactively follow up with contributors and escalate risks as needed
    • Assemble proposal content using internal content libraries and collaborate with SMEs to translate technical input into clear, customer-focused narratives
    • Develop compliance matrices and perform compliance reviews across proposal volumes
    • Edit, format, and quality-check proposal documents using Microsoft Word and Adobe Acrobat to ensure clarity, consistency, and compliance
    • Coordinate graphic development and support basic graphic updates as needed using Adobe Illustrator
    • Perform copy-editing and content quality reviews of proposal volumes
    • Maintain proposal file structures and support upkeep of proposal content and graphics libraries
    • Communicate effectively with internal teams and external partners while maintaining professionalism under tight deadlines
    • Support proposal department operations and continuous process improvement initiatives

    Minimum Qualifications

    • 2+ years of experience in a fast-paced federal proposal environment supporting RFPs, RFQs, RFIs, and related deliverables
    • Bachelor's degree from an accredited university (English or related field preferred)
    • Strong proficiency with Microsoft Office, SharePoint, and Adobe Acrobat Professional
    • Experience using AI tools to support proposal development activities
    • Ability to manage multiple priorities under tight deadlines with high attention to detail
    • Strong written and verbal communication skills

    Preferred Qualifications

    • APMP Foundation-level certification or Shipley training
    • Experience using Microsoft Copilot and developing Copilot agents to streamline proposal tasks
    • Beginner-level experience supporting graphics using Adobe Creative Suite
    • Experience with proposal writing or narrative development

    Salary: $80,000 per year, based on experience

    RIVA Benefits:

    • Health, Dental, and Vision Coverage
    • Life Insurance
    • Retirement Benefits / 401K with company matching
    • HSA/FSA Spending Accounts
    • Long- and Short-Term Disability
    • Pet Insurance
    • Wellness Program Initiatives
    • RIVA Flex
    • Additional Workplace Benefits

    Equal Opportunity Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any protected class. If you need a reasonable accommodation to search for a job opening or to submit an online application, please email Only messages left for this purpose will be returned.

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