Trial Clerk - Kennedy Space Center, United States - Orange County Clerk of Court

Description

Job Title

Trial Clerk - Jail Team

Location

Clerk of Courts - Orlando, FL US (Primary)

Category

Clerical

Salary Grade

$ $23.34

Job Type

Full-time

Job Description



This position resides at the Jail location of the Clerk of Courts. The pay rate is $16.86 per hour.

Criminal Jail Team Location: 3855 S. John Young Pkwy. Orlando

Days of the Week: 5 day schedule and in addition weekends and all holidays will be rotated. Overtime is required.

Hours:
Start as early as 5am on weekend; weekday start at 4am for first phase of training (office) and second phase of training (courtroom) starts between 6:30 & 7:30am


Job Overview:

Perform clerical duties in court of law; prepare docket of cases to be called; secure information for judges; and contact witnesses, attorneys, and litigants to obtain information for court.

Research and notate defendants' status for court. Call cases in open court and swear all parties in interest. Take court minutes and prepare court ordered documents. Perform after courtroom duties, to include case research and update, file share, and review of documents produced in court. Assist staff with questions, resolve issues that do not warrant supervisor intervention and triage issues before escalating to management. Provide training of new job duties. Support multiple areas of assignment and work with minimal assistance.


Essential Functions:


Employees performing in this job function may perform some or all the duties.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Follow procedures to secure courtrooms and exhibits;
• Open courts, calling them to order, and announcing judges;
• Swear all parties in interest, such as jury members, interpreters, witnesses, or defendants in person, via teleconference or video conference;
• Conduct roll calls and poll jurors;
• Record court proceedings or minutes of court proceedings; record information from meetings or other formal proceedings;
• Read charges and related information to the court and, if necessary, record defendants' pleas;
• Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses and prepare legal documents;
• Prepare dockets or calendars of cases to be called and record information about legal matters;
• Search files and contact witnesses, attorneys, or litigants to obtain information for the court; search files, databases, or reference materials to obtain needed information; interview employees, customers, or others to collect information;
• Instruct parties in cases about timing of court appearances; explain forms, regulations, policies, or procedures;
• Examine legal documents submitted to courts for adherence to laws or court procedures; verify adherence to requirements;
• Prepare and mark applicable court exhibits or evidence; attach identification information to products, items, or containers;
• Record case dispositions, court orders, or arrangements made for payment of court fees and record information about legal matters;
• Prepare documents recording the outcomes of court proceedings and prepare legal documents;
• Perform administrative tasks, such as answering telephone calls to direct calls or provide information, scanning and filing court documents, or maintaining office supplies or equipment; maintain office equipment in proper operating condition;
• Collect court fees or fines and record amounts collected; collect deposits, payments, or fees;
• Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines; explain regulations, policies, or procedures;
• Amend indictments when necessary and endorse indictments with pertinent information; prepare legal documents;
• Meet with judges, lawyers, parole officers, police, or social agency officials to coordinate the functions of the court; confer with coworkers to coordinate work activities;
• Direct support staff in handling of paperwork processed by clerks' offices;
• Prepare courtrooms with paper, pens, water, easels, or electronic equipment and ensure that recording equipment is working; stock supplies;
• Review and verify all work process to ensure accuracy and completion of tasks performed;
• Participate in cross-training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned work unit; learn services and processes in other divisions;
• Perform quality monitoring of current processes to improve efficiencies; attend meetings for updates of new and revised processes and current events; participate in process improvement initiatives; attend and participate in various task team meetings;
• Ensure work area coverage and assist other areas as needed;
• Perform as the point of contact for questions, complaints; assist staff with issues, triage issues and/or provide training of new job duties; update all work instructions as needed;
• Perform other functions, duties and conduct special projects and/or research as assigned.

Job Requirements


Minimum Qualifications Required:

• High School Diploma or GED;
• Minimum of two (2) years of experience working as a Trial Clerk, or related legal experience, or other transferable experience;
• Basic knowledge of court functions;
• Working knowledge and experience in three or more complex court functions;
• Good understanding of the operations of the judicial system and court procedures;

Special training to be completed upon hire OR within six (6) months of hire:
o Odyssey
o Outlook
o Session Works


Preferred Qualifications:

• One (1) year relevant experience at a law firm, State Attorney office, Corrections, or similar organization;
• AA Degree in Criminal Justice, Legal Studies, Public Administration or relevant field.
• One (1) year of progressively responsible work experience which involved the receiving and examining or preparing and/or processing of legal forms and documents used in court proceedings. Such experience must have provided the knowledge of the nature and purpose of legal paper and documents being handled, determining what constitutes the official permanent records, and determining what information and/or action is necessary for processing of legal papers and documents.

Technical Requirements:

• Proficiency working with a personal computer in Windows environment and utilizing word processing (MS Word, Excel, Power Point, and Outlook);
• Working knowledge of software applications (CCIS, Deltek, Live Agent, Munis, Odyssey, SharePoint, Trakman) used in the performance of this job;
• Related industry, organizational and departmental legal guides, recommendations, best practices, ordinances and laws;
• Operate standard office equipment (computer, fax, telephone, copier, scanner, etc.);

Ability to:
o Have advanced expertise in general courthouse procedures, pleadings (written statements made by the two parties to a legal case) and filing requirements, setting hearings, and researching archived cases;
o Provide court coverage based on the needs of the organization;
o Demonstrate proficiency in at least one court functional area;
o Exhibit proficiency in rules and procedures pertaining to at least one complex court function;
o Demonstrate strong organization, prioritizing and problem-solving skills;
o Process a high volume of court documents in a timely, organized, efficient manner;
o Multitask and work well in a highly stressful environment;
o Maintain confidential records as statutorily required;
o Know courtroom terminology and learn complex courtroom terminology;
o Know frequently imposed court costs, fines, fees and surcharges; locate the infrequently assessed costs;
o Know state statutes, court procedures, court policies, legal documents, legal terminology and functions of designated court;
o Work at least 50 percent of the time in the courtroom or hearing room;
o Be flexible to work unscheduled overtime based on organizational needs, including evenings, weekends and holidays;
o Resolve daily challenges with little involvement from leadership.


Working Conditions:


This job is absent of disagreeable working conditions. This job is performed in an office work environment.

This is a Safety and Security Sensitive Position in which a drug impairment constitutes an immediate and direct threat to public health, safety, or security, requiring a high degree of public trust in protecting court records and individual PII (Personally Identifiable Information).

The Orange County Clerk of Courts Safety and Security Sensitive Positions requires the employee to perform one or more of the following:

• This position is eligible for Flexible Work Schedule;
• Work with confidential customer and/or employee information;
• Access our Case Management System "Odyssey" that contains PII (personally identifiable information);
• Access our "Munis System" that contains our banking accounts information, financial information, and PII (personally identifiable information);
• Access to Court Evidence that includes but is not limited to (controlled substances, criminal investigation documents, weapons, and other like items);
• Access to the juvenile facility;
• Handle cash and other forms of payment such as credit cards;
• Set up differed payments for customers;
• Be sworn to "Oath by the Clerk";
• Operate heavy equipment such as a forklift and scissor lift;
• Operate company vehicle.

Physical Requirements:


Constant:
sitting, speaking, hearing, typing, writing, detailed inspection and reading.

Frequent:
standing, walking and repetitive motions.

Occasional:
bending/stooping, pushing, pulling, and lifting (up to 25 pounds).

Rare:
reaching over head, kneeling, crawling, climbing and driving a company vehicle.

# of Hires Needed

1

Closing Date