School Secretary - Cleveland, United States - The Cleveland Metropolitan School District (CMSD)

Description

Position Type:

Administration and Professionals

Date Posted:

Location:Administration or As Assigned




INTRODUCTION:
CONTEXT AND MISSION

The Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools.

Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose.

The Cleveland Plan defines CMSD's approach to the reinvention of public education and holds our community accountable for the success of Cleveland's schoolchildren.

The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools.

Our schools have autonomy over human and financial resources in exchange for accountability for

performance.

The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results.

The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office.

Alignment between Standards of Excellence (SoE) and the district's Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective.

Our Vision for Learning in a Post-

Pandemic World:

In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment.

THE OPPORTUNITY:


Supports all functions of the school office including interacting with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve, performs administrative duties to support the principal and supervises the maintenance of records and the preparation and issuance of orders, permits, licenses, certificates, requisitions, and reports

Under the direction of the building principal, performs a variety of clerical, secretarial, and other minor administrative functions required for the operation of District schools and sites as well as other instructional programs.

Performs other related duties as required.


DISTINGUISHING CHARACTERISTICS

The School Secretary class is distinguished by having assignments that are associated with the operation of a school or instructional program.

The further difference includes maintaining confidential student records and professional, engaging, service-oriented direct contact with students, parents/guardians, and instructional staff at a school site.

DIRECTLY RESPONSIBLE TO
Appropriate school administrator; may receive assignments from senior administrative personnel as required.


SUPERVISION OVER
None; however, the School Secretary may assign work and provide technical direction to students and other secretarial support staff.

DUTIES AND RESPONSIBILITIES (Any one position may not include all of the listed duties, nor do all of the listed examples include all tasks which may be found in positions within this classification.)

Recordkeeping/Database Management

Responsible for implementing and maintaining all office and school recordkeeping systems; maintains a comprehensive student database; develops and tracks records and reports related to incidents, accidents, workers compensation, billing, average daily attendance, and test scores; uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters, and other related forms; creates and maintains student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.

Document Preparation

Using a computer, prepares, creates, and composes letters, reports, bulletins, and other documents for the school or instructional programs; answers routine correspondence for the building administrators; prepares documents from rough draft, notes, recordings, or oral instructions; prepares reports from confidential records; operates a computer and standard office equipment; may provide technical support to building staff.

Communication/Customer Service

Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system ensuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between school site/program and outside agencies and districts; interacts with and assists students when necessary; assists students and parents/guardians by explaining and enforcing school site requirements; communicate as necessary with supervisor; maintains confidentiality of records.

Receives training and administers minor first aid student medications.

Site / Program Support

Ensures that appropriate calendars of activities are maintained for the school including the establishment of schedules for parent conferences, school visitors, and other meetings; assists in the process of registering new students; coordinates and schedules transportation for students and staff; generates daily substitute list; may assist in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with directions and questions; assists administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops; assists in the development of office procedures; ensures appropriate security and safety methods are employed within the office; orders supplies and equipment for school/program ensuring adequate levels are maintained.

MINIMUM QUALIFICATIONS


Education:
High school diploma required.

Also, sufficient formal and/or informal training to provide the ability to read and write at a level consistent with the requirements of the position.

Training and Experience:

Any combination of training and/or experience which demonstrates an ability to perform the duties as described; a typical qualifying background would include work experience in an office environment involving public contact; experience working at a school site is desirable.

Knowledge of:

Standard clerical procedures and office operations, English grammar, punctuation, and spelling; business formatting of documents; basic research techniques; standard software applications; budget and accounting principles; standard types of office filing systems; proper telephone etiquette.

Skill and Ability to:

Operate standard office equipment; accurately prepare, create, edit, and design memos, reports, letters, and other documents; maintain complex databases and management information systems; learn new software applications; communicate effectively in oral and written form; proofread material and make necessary corrections; utilize time management techniques to organize and prioritize work; read, interpret, and apply rules, laws, and procedures; follow instructions; work independently; maintain the confidentiality of student and program information; work cooperatively and effectively with students, parents/guardians, administrators, and the general public.

Current Junior, Senior, and Principal Secretaries must apply for the position of School Secretary and pass the School Secretary Assessment to be considered for School Secretary vacancies throughout the District.

Open Positions SY 24-25



Schools:

Adlai E. Stevenson

Garrett Morgan School of Engineering - (Posted

Marion Sterling

Natividad Pagan International Newcomers Academy (Bilingual Highly Preferred)

Warner Girls' Leadership Academy - (Posted

Wilbur Wright - (Posted



Salary:


$28, contract days)

* $29, contract days)

** $33, contract days)

Education

To Apply

Please submit your resume and application using Workday, our online human capital management system.

Please note that an offer of employment will be subject to the successful completion of an FBI/BCI background check and drug screen.

EEO Statement

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future.

CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.

The District's Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District's Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District's Civil Rights Notices webpage, available at The District's Title IX Coordinator / Director of Equal Employment Opportunity may be reached at:

1111 Superior Avenue East, Suite 1800

Cleveland, Ohio 44114